Kwantlen Polytechnic University (KPU) is more than just a place to learn; it's a university powered by the people who live and work here—students, staff, and faculty alike. As one of BC’s Top Employers, we strive to implement initiatives that will attract, support, engage, and retain KPU’s people and create an environment where all employees see themselves as contributing to student learning. Join us today and transform your future!
We are currently seeking a Dean's Assistant to join our Faculty of Science team.
Job Overview
To provide administrative support for the Office of the Dean, Faculty of Science.
Education and Experience
- Completion of a two-year diploma from an accredited post-secondary institution and a minimum of three years of administrative support experience with advancing levels of responsibility. Understanding the nature of the work of academic areas in a university is an asset.
Knowledge, Skills & Abilities
- Proven experience in managing the multiple demands within a large and complex organization.
- Proven ability to address confidential matters and materials with tact and discretion.
- Proven ability to take direction and complete assigned tasks on time.
- Proven ability to work independently under minimal supervision.
- Proven ability to comprehend, communicate and comply with established policies, practices and procedures.
- Proven ability to prioritize work and manage time effectively in an administrative environment with multiple demands and frequent interruptions.
- Proven ability to work as a constructive and cooperative team member.
- Superior accuracy and attention to detail, particularly in editing documents.
- Superior organizational skills in coordinating projects and meeting multiple overlapping deadlines.
- Ability to adapt quickly to technologies and rapidly changing environments.
- Thorough knowledge and proven ability to accurately compose standard forms of business communication, such as memoranda, meeting minutes and agendas, business letters and email.
- Proven excellence in interpersonal skills, with the ability to patiently and effectively deal with a diverse range of people in a pleasant and professional manner.
- Proven ability to successfully recognize, analyze and resolve problems.
- Advanced knowledge of integrated administrative technologies including MS Word, MS Excel, Share Point, email, electronic calendars and internet. Familiarity with Banner is an asset.
- Typing speed of 50 wpm.
As per the KPU-BCGEU Collective Agreement, qualified internal applicants within the BCGEU bargaining unit are given first consideration in filling this position. Internal applicants must apply by 11:59pm on the internal closing date in order to be considered as an internal applicant. Internal applications received after the closing date will be considered as an external applicant.
Salary Information
Salary and wage increments are in accordance with the Collective Agreement.
Total Rewards
As a part of our total rewards offerings, KPU also offers extended health and dental benefits, healthcare spending account, generous vacation package, defined pension plan, parenthood top-up, sick leave, long-term disability, life insurance, professional development days, tuition waiver, inhouse training & development, inter-campus transportation, and more!
Note: Eligibility requirements apply, benefits may vary depending on the employee group the position belongs to and whether the position offered is temporary or part-time.
Visit https://www.kpu.ca/hr for more information on KPU’s workplace, culture and total rewards.
Note to Applicants
Kwantlen Polytechnic University welcomes and encourages applications from equity deserving groups and diverse experiences including, but not limited to, Indigenous people, racialized people, people with disabilities, and members of the 2S/LGBTQIA+ community.
If there are any barriers that you are experiencing or an accommodation that we can provide to support you through the application process, please reach out to us at [email protected].
Kwantlen Polytechnic University is committed to protecting the safety and welfare of employees, students, and the general public, and upholding the reputation and integrity of the University. For this reason, final applicants will be asked to undergo a background check.
We thank all applicants for their interest in employment with KPU. Only candidates who are legally eligible to work in Canada will be considered; only those selected for an interview will be contacted.
