At Viral Nation, we specialize in building social-first ecosystems for brands to connect with the modern consumer journey. Our integrated solutions align strategy, talent, media, and technology with culturally relevant creativity to scale the world’s fastest-growing digital brands. Viral Nation offers a fluid, creative, and growth-oriented environment that will support your ambitions to apply your talents in an open, collaborative, and fast-paced culture. Our ability to stay at the forefront of the industry has fuelled our success and will guide us in paving the path forward. We’re driven to push boundaries and think beyond today to deliver strategies, and we’re just getting started.
While we continuously exceed our goals, we need your help – our success is only as great as our people. Strong performance leads to high expectations, and we must keep raising the bar!
Position Overview
The project manager is the ultimate organizer and team collaborator. You are the keeper of information and timelines, always ensuring that projects are moving forward in a seamless manner. Our Project Managers are involved from briefing to final delivery, and possess a deep understanding of each phase of a project lifecycle.This role works cross-functionally to manage and facilitate the creative & production workflow of each project.
Responsibilities:
- Work with the Director or Agency Operations to manage projects through all stages of execution and delivery to ensure work is on time, accurate, and on budget.
- Ensure consistency in project scope, establish key phases, and set project timelines.
- Monitor costs, resources, and scope to ensure projects are on track and budget.
- Partner closely with internal and external stakeholders to develop and implement project plans.
- Clarify and communicate project objectives and success criteria to stakeholders.
- Participate and/or lead project briefings with key stakeholders and ensure expectations are set on deliverables.
- Gather the necessary information to plan and implement each client project.
- Manage procurements and vendors when needed.
- Reviewing vendor contracts, SOWs, and change of scopes for accuracy and completeness.
- Collaborate with cross-functional teams to establish costs and time for scope requests.
- Provide timely updates and documentation to the internal and external teams, including quotes/estimates, timeline, status, next steps, and budget.
- Prepare and consistently update project documentation through all phases of the project lifecycle to keep internal teams and client(s) updated.
- Proficiency with project management tools.
- Facilitate cross-functional team communication.
- Excellent organizational, prioritization, and decision-making skills.
- Strong analytical, communication, interpersonal, and leadership skills.
Resource Management:
- Ensure resources are completing tasks on schedule.
- Reallocate resources as needed to ensure timelines are met.
- Ongoing monitoring and forecasting of resource capacity levels.
External Management & Internal Planning:
- Develop and maintain strong working relationships with external vendors.
- Facilitate and lead internal meetings in collaboration with client service leads.
- Participate in client status meetings as necessary.
- Participate in collective problem-solving sessions.
- Provide input and updates to all relevant leads on all assigned projects.
- Reconciliation of hard costs & tracker updates.
Qualifications:
- Bachelor's degree in Marketing, Communications, Business, or a related field.
- Minimum 3+ years in a similar role within the marketing industry
- Proven experience in project management, with knowledge and/or understanding of creative and production
- Relevant certifications in project management or production would be a plus.
- Understanding of content strategies and marketing that leverage influencer partnerships to enhance brand awareness and an in-depth knowledge of social media and its best practices
- Excellent communication skills both written and oral to ensure effective collaboration with vendors, internal teams, and clients
- Some knowledge of design principles with experience providing creative/design feedback.
- Highly confident using Google Suite Applications
Viral Nation is committed to diversity, equity and inclusion in our agency. Viral Nation welcomes applications from people with visible and non-visible disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruiting and selection process.
