Job Overview
Our client, a well-established and highly regarded law firm, is seeking a Corporate Tax Legal Assistant to join their Toronto office. This hybrid role offers an excellent opportunity to work alongside a dedicated team of legal professionals in a collaborative, client-focused environment.
What You'll Be Doing:
- Manage inbox and email communications by tracking incoming messages, responding promptly, and staying informed on developments related to active files
- Organize and maintain calendars, including scheduling meetings and appointments, preparing agendas, coordinating attendees, and highlighting items that need immediate attention. Arrange travel plans when required
- Serve as a primary contact for clients and internal/external stakeholders, providing information, assistance, and ensuring strong professional relationships are maintained
- Oversee billing processes by ensuring time entries are submitted, following up on outstanding entries, reviewing and updating draft invoices, verifying fees and disbursements, and responding to related inquiries
- Assist in the coordination of conferences, presentations, and other business development events, including preparing speaking notes, slide decks, and supporting documentation
- Support business growth initiatives by maintaining professional profiles, updating contact databases, and contributing to proposal and marketing material preparation
- Manage new file openings by collecting required intake details, setting up workspaces, and organizing physical and electronic records in the document management system
- Coordinate document preparation and workflow, including drafting, formatting, finalizing, and distributing legal and administrative materials, leveraging document production resources when needed
- Handle audit-related requests by receiving inquiries, conducting research, preparing responses, and following up to ensure completion
- Perform other administrative duties as required to support overall operational success
What You bring to the Table:
- Legal Assistant Diploma or equivalent post-secondary education
- Previous experience in Corporate or Tax law is an asset
- Ability to manage competing priorities in a fast-paced, transaction-driven setting
- Strong skills in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and familiarity with legal document management systems
- Exceptional organizational abilities with meticulous attention to detail
- Clear and professional verbal and written communication skills
- A proactive mindset with the ability to work independently and as part of a team
- Strong problem-solving skills and a commitment to delivering high-quality work
- Flexibility to adapt to changing priorities and deadlines
Job Types: Full-time, Permanent
Work Location: Hybrid remote in Toronto, ON M5H 3S1
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