Req ID: 26741
Vacancy Type: Permanent
Number of Positions: 1
Closing Date: 07/13/2025
Job Summary
Reporting to the Manager, Facilities Operations Energy and Maintenance, the successful candidate will provide timely and accurate support on incentive funding applications for government programs focusing on projects related to energy and climate action initiatives. The successful candidate will also provide day-to-day administrative support on financial tracking, payroll, compliance and audit reviews for the section.
Duties and Responsibilities
- Research, manage, and submit (on City's behalf) incentive funding applications to various entities, including IESO saveONenergy, Enbridge, FCM, Region of Peel etc. Requires review, data gathering, report writing, interpreting drawings, and collaboration with project managers, energy specialists, consultants, and contractors.
- Provide operational support to the Manager on calendar management and SAP functions such as financial tracking of operational budgets, journal entries, accruals, allocations, draw downs etc.
- Provide operational support to the team on payroll and exception entries, sharepoint website management, inventory management, office supplies, meeting minutes, new staff on-boarding, and mandatory training.
- Assist with compliance and audit reviews, including procurement processes, financial transactions, filing, utility bill entries etc.
- Act as a liaison between divisions/departments, and outside vendors.
- Provide ad hoc assisstance on projects/initiatives within the section and division.
Skills and Qualifications
- Graduation from a post-secondary program in administrative/business support, along with a minimum of 3 years of progressive experience in administrative roles.
- Knowledge and understanding of energy conservation measures and building equipment, and interpreting engineering drawings.
- Proven experience with professional report writing for internal and external stakeholders.
- Strong communication skills, both verbal and written, with the proven ability to build and manage relationships across a diverse stakeholder group.
- Excellent organization and prioritization skills.
- Advanced knowledge of Microsoft Office Suite (Word, Excel, Powerpoint) are required to accurately and efficiently format various reports, communication, and other formats of documentation.
Hourly Rate/Salary: $ 60,710.00 - $ 80,950.00
Hours of Work: 35
Work Location: 950 Burnhamthorpe Rd W
Department/Division/Section: CPS/Corporate Services Dept , CPS/Corporate Business Services Division , Energy Mgt & Facilities Mntce
Non-Union/Union: Non Union
We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online.
All personal information is collected under the authority of the Municipal Act.
Equity, Diversity and Inclusion
The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent.
Learn more about the City’s commitment to Equity, Diversity and Inclusion.
Accommodations
The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.
If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.
