Coordinator, Circulation & Acquisitions

OCAD University acknowledges the ancestral territories of the Mississaugas of the Credit, the Haudenosaunee, the Anishinaabeg and the Huron-Wendat, who are the original owners and custodians of the land on which we live, work and create

OCAD University, Canada’s largest and oldest art and design university, is a vibrant community of bold, curious and compassionate artists, designers and scholars who are imagining and creating a joyful, equitable and sustainable world. The University is an internationally renowned hub for art, design, digital media, research, innovation and creativity, and arts administration. It embraces collaborative and interdisciplinary approaches to change-making through art, design-thinking curriculum and research, making OCAD U a local, regional, national and global leader in art and design.

It is an exciting time to join the OCAD U community as the University is at a key stage in its institutional transformation, with the implementation of its Academic and Strategic Plan and guiding principles — driving positive impact; decolonization, indigenization and equity; environmental sustainability; emerging as a vibrant hub; student centered approaches; innovation in learning teaching and research; and financial stewardship.

Reporting to the Assistant University Librarian (AUL), the Coordinator, Circulation & Acquisitions is responsible for circulation and acquisitions functions, workflows, and processes in support of the University’s curriculum.

Summary of Responsibilities:

Circulation:

• Coordinate and provide circulation and access services to the OCAD U community
• Assist the AUL with development of policy and procedures related to circulation and access services
• In coordination with the AUL and Library Learning Zone Coordinator, participate in the recruitment, hiring, training, and supervision of Library student monitors; assign daily tasks and schedules, and report hours worked
• Support Interlibrary Loan (ILL) and Automated Fulfillment Network (AFN) services, including shipping, receiving, and managing physical ILL/AFN items and document delivery at the circulation desk
• Support course reserves service, including collaborating with the E-Reserves Coordinator and circulation staff on course reserves scanning and other functions
• Manage patron records in Alma and remove blocks for patrons as needed; process, manage, and investigate fines and fees
• Coordinate circulation activities in Alma, including troubleshooting problems and testing new features
• Coordinate other access services tasks with circulation staff and student monitors, including shelving and shelf reading
• Work scheduled shifts (e.g. afternoons, evenings, weekends) at the Dorothy H. Hoover Library based on service needs
• Provide training and support to Library staff working shifts at the service desk or assisting with related circulation and access services duties
• Assist in the coordination and handling of library materials, which may require lifting up to 5-15kgs

Acquisitions

• In coordination with Librarians and E-Reserves Coordinator, order print and non-print materials for library collections and course reserves

• Track purchases and funds in relevant spreadsheets; communicate regularly with Librarians and E-Reserves Coordinator on purchasing and budget updates

• Create purchase orders and acquisition records, manage vendor information in Alma, verify receipt of items, and identify and resolve discrepancies

• Resolve ordering, billing, shipment and/or access problems with vendors

• In coordination with the University Librarian and Systems Librarian, assist in conducting annual fiscal opening and closing procedures

Other:

• Collect and maintain data, reports, and statistics related to circulation and acquisitions

• Assist the University Librarian and Assistant University Librarian in related tasks that contribute to the successful operation of Library Services

Qualifications:

• Library Technician diploma; a post-secondary degree in visual or fine arts, art history, design, or media studies considered an asset, or equivalent
• Minimum of three (3) years of related work experience, with demonstrated strength in customer service, preferably in a post-secondary academic library
• Strong organizational skills, with demonstrated accuracy and attention to detail
• Strong computer skills, with a working knowledge of Ex Libris Library Systems (including Alma, Primo, and Leganto), Microsoft Office Suite, (including Excel, Outlook, and Teams), Adobe Acrobat, ABBYY FineReader, and OCLC WorldShare
• Demonstrated service orientation, strong oral and written communication and interpersonal skills
• Demonstrated ability to work both independently and collaboratively in a team environment
• Knowledge and interest in art & design is an asset
• Demonstrated commitment to the principles of equity and diversity and experience promoting a respectful work and learning environment for students, staff and faculty
• Willing and able to work evenings and weekend shifts as required

Mode of Work: On Campus

Compensation: Hiring Range - $27.56 to $31.53per hour commensurate with experience, plus 4% vacation pay and 7% in lieu of *benefits; Salary Range - $27.56 to $35.76 per hour.

• The successful incumbent has the option of pay in lieu or enrollment in benefits.

Hours of Work: 35 hours per week, must be willing and able to work evenings and weekend shifts as required. This is a temporary, one (1) year contract.

Application Deadline: Interested applicants are invited to submit an updated * resume and cover letter (PDF) . The review of applications will begin immediately and will continue until the position has been filled.

• 
  Please upload your resume and cover letter as one PDF. Please name your upload: FirstName_LastName-Job Code

As an institution committed to art, design, digital media and related scholarship, OCAD University recognizes the profound and essential value that diversity brings to the creation, reception and circulation of creative practices and discourse. OCAD University understands that valuing diverse creative practices and forms of knowledge are essential to and enrich the institution’s core mission and vision as an art and design university with a local and global scope.

In order to alleviate the under-representation of racialized and Indigenous administrators, priority in hiring will be given to qualified racialized and Indigenous persons who self-identify as such in the application process. This initiative is a special program under the Ontario Human Rights Code.

All qualified persons are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority. While we thank all candidates for their interest, only those short-listed will be contacted.