Construction and Facilities Manager

About Clutch

We’re on a mission to reinvent how people buy, sell, and own cars. Are you game?

Clutch is Canada’s largest buyer and seller of cars, offering a digital-first, hassle-free experience. Customers can browse thousands of cars online, have their chosen vehicle delivered right to their door, and enjoy peace of mind with our 10-Day Money-Back Guarantee.

Looking to sell? We buy over $1 million worth of cars every day, providing a firm, AI-generated offer every 15 seconds—and when you sell to us, you get paid instantly, now that’s Clutch.

Recognized four years running on The Globe & Mail’s list of Canada’s Top Growing Companies—and with back-to-back spots on Deloitte’s Technology Fast 50™ and Fast 500™—we’re seeking curious, hard-working, and driven individuals to join our growing team.

Founded in 2017 and headquartered in Toronto, Clutch currently operates in Ontario, New Brunswick, Nova Scotia, and Prince Edward Island. Our world-class investors include Altos Ventures, Canaan, FJ Labs, BrandProject, and Upper90. To learn more, visit clutch.ca.

About the Role

The Construction and Facilities Manager will oversee all operations within the Clutch facilities portfolio and play an integral role in future design and build projects as Clutch looks to expand its retail brick-and-mortar presence over the coming years. This role involves analyzing and evaluating different facility scenarios and build-out designs, supporting the standardization of technical and facility-related processes and systems, and managing the planning, design, and project management/control of existing facility buildings.

Responsibilities include overseeing all building-related activities of our properties including our flagship 16-acre property with two buildings totaling 100,000+ sq ft, organizing vendors, and managing projects for the production and revenue teams. The Construction and Facilities Manager will ensure the preservation of infrastructure, maintain safety and functionality of facilities, and optimize the use of space and equipment while reducing operating costs.

This opportunity combines construction engineering, planning, project management, facilities management, and contract management, requiring a well-organized individual with proven ability in these areas.

What You’ll Do:

• Responsible for overseeing construction engineering, planning, and design for Clutch reconditioning, retail facilities, and other expansion projects.
• Prepare reports, specifications, and technical analysis to fully define the design requirements, equipment, and services required.
• Survey facilities, develop and document procedures to audit the facility, provide evaluations and analysis, and recommend solutions to facility infrastructure, safety and security problems involving facilities and people.
• Negotiate contracts with vendors and present formal documentation for approval when required.
• Ensure that contracts are fit for purpose, cost-effective, and incorporate appropriate Service Level Agreements.
• Provide overall site management, coordination, planning, specification of business proposals, and coordination of subcontractors.
• Facilitate and team with others on due diligence evaluation of new opportunities.
• Coach and guide all project teams (sub-contractors, maintenance engineers, and commissioning engineers) throughout the full project life cycle.
• Ensure that contracted resources deliver work to meet duration and quality targets, addressing and ensuring the correction of under-performance issues.
• Audit contractors to check that the skills and competencies of contract labor are appropriate to need and that they are fit to undertake the work on which they will be deployed.
• Inform contractors of projected changes in resource or work demand so that they can take appropriate action.
• Establish and operate the information systems necessary for effective scheduling and recording of contract work.
• Support contractors’ work and help them to achieve higher performance levels.
• Coach other team members on best practices. Manage the upkeep of equipment and supplies to meet health and safety standards.
• Conduct regular site inspections to determine the need for repairs or renovations.
• Remain up to date with Ontario Workplace and Facility legislation, implementing changes as required.
• Coordinate with contractors and vendors for facility improvements and maintenance.
• Monitor energy consumption and implement energy-saving programs.
• Develop and implement facility management policies and procedures.
• Manage facility budgets and track spending.
• Oversee waste management, security, and pest control vendors.
• Handle facility-related emergencies on a 24/7 basis.

We’re looking for:

• 3-5 years of facilities and/or construction operations.
• Preferably experience managing 100,000 square feet of industrial warehouse and commercial office space across multiple locations and provinces.
• Project management, construction, or engineering experience with a proven track record of managing both new builds and the enhancement of existing warehouses/ logistics buildings
• Well-versed in technical/engineering operations and facilities management best practices.
• Construction market experience in one or more Canadian provinces.
• Experiencing operating heavy machinery (e.g. 4x4, Floor scrubbers, Bobcat, etc.)
• Demonstrated ability to take a business need and offer a strategic solution with the company’s direction in mind.
• Project Management experience from the design phase through implementation and operation
• Knowledge of basic accounting and finance principles.
• Excellent written, verbal, and communication skills with the ability to effectively interact with and present to stakeholders including senior leadership.
• Strong organizational skills.
• Knowledge of OH&S safety standards, labor safety standards, and other environmental regulations.
• Proficiency with technology - Google office suite, project management systems, instant messaging systems.
• Well-organized and able to prioritize tasks.
• Strong leadership and decision-making skills.
• B.Sc of Civil or Engineering or Architecture or relevant field.
• Track record of balancing multiple priorities simultaneously with the ability to adapt to the changing needs of the business.
• Bachelor’s degree or equivalent applicable work experience.
• Professional certification (e.g. CFM) and having your own tools are a plus.

Why You'll Love it at Clutch

• Make an Impact: Help shape the future of car buying and selling in Canada by leading a critical part of our customer experience.
• Career Growth: Join a rapidly growing company with opportunities for leadership and professional development.
• Great Team: Work alongside talented, driven, and collaborative colleagues who are passionate about what they do.
• Competitive Compensation: Enjoy a strong compensation package, including salary, equity, and benefits.

Clutch is committed to fostering an inclusive workplace where all individuals have an opportunity to succeed. If you require accommodation at any stage of the interview process, please email [email protected].