Position title: Clubs Resources Coordinator
Reports to: Vice President, Administration
Employee status: Hourly Exempt, Appointed
Length of term: August 15, 2025 – April 30, 2026
Hours per week: 15 hours per week
Compensation: $19.00 per hour
Position Purpose:
The Clubs Resources Coordinator manages the Clubs Resources Commons and its equipment rental program to ensure efficient operations and broaden access for student clubs. This position enhances the Commons as a hub for student connection by developing inclusive programming and facilitating club engagement. By activating the space through events and services, the role contributes to a stronger, more connected club community.
Duties and Responsibilities
- Spearheading the orientation of the space to clubs and students (e.g., procuring materials, working on programming for clubs and students, etc.).
- Oversee general maintenance of the space, ensuring it remains accessible, welcoming, and functional.
- Maintain regular office hours for equipment pickup and club support.
- Design and deliver inclusive programming and a public calendar of events.
- Administer the rental service, including tracking inventory, usage, and booking logistics.
- Address and resolve conflicts related to misuse of the Centre or its equipment in a timely and professional manner.
- Attend weekly meetings and report on activities.
- Coordinating with the Marketing & Communications department for advertising events.
- Sits on the Clubs and Societies Committee and contributes to broader club support initiatives.
- Prepare a transition report for successor.
- Works with the AMS mission statement and values to operate a successful department.
- Assist the Vice-President Administration as required.
- Uphold the AMS’s mission, values, constitution, and Strategic Plan.
- Other duties as required.
- Must be a currently registered student at UBC Vancouver or one of its affiliated colleges
- May not be an executive of an AMS Club, Constituency or Resource Group
- Strong public relations, teamwork, and organization skills
- Professional conduct
- Strong interpersonal and communication skills
- Organized, punctual, and detail-oriented
- Ability to work independently while contributing to a collaborative team culture
- Enthusiastic, open-minded, eager to get involved and take initiative
- Strong problem-solving abilities and sound judgment in resolving issues
- Interest in community building is an asset
Please submit a resume and cover letter. Applications without a cover letter will not be considered.
Application deadline: 11:59pm August 4, 2025
At the AMS, we believe that a diverse workforce enriches our organization and we value individual life experiences, knowledge and self-expression that different people bring. We actively seek to create an environment where all employees, regardless of their background, race, ethnicity, gender, age, sexual orientation, disability, or any other characteristics, feel valued, respected, and empowered to contribute their best.
We warmly welcome and encourage individuals from any underrepresented group to apply for this position. We are dedicated to maintaining fair and inclusive practices in our hiring, promotion, and professional development processes to create the necessary conditions for a rewarding career.
Due to the large volume of resumes we receive at the AMS, we are only able to contact those we are interested in interviewing and cannot reply to email/phone/walk-in inquiries regarding application status.
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