Company Overview:
Shriners Hospitals for Children - Canada provides ultra-specialized short-term orthopedic care to children in Quebec, other Canadian provinces, the United States and around the world. Affiliated with the Réseau universitaire intégré de santé et service sociaux McGill (RUISSS), the hospital promotes excellence and innovation in care, teaching and research. Working at Shriners Hospitals for Children - Canada means working in a patient and family centered care environment where there are many opportunities for professional development. You will work in an innovative, creative and multidisciplinary environment focused on improving the quality of life of children and their families.
With its committed and dedicated staff, Shriners Hospitals for Children - Canada has been helping children reach their full potential for over 100 years.
Job Overview:
With its committed and dedicated staff, Shriners Hospitals for Children - Canada has been helping children reach their full potential for over 100 years.
We are currently looking for a temporary full-time buyer for our procurement department. Under the supervision of the Head of the Supply Chain Department, the buyer is responsible for coordinating the procurement of supplies, equipment, and service contracts related to the operation of Shriners Hospitals for Children. The buyer is responsible for ensuring that the purchases required by the establishment are made. They receive and verify purchase requisitions and search for possible supply sources. They prepare requests for proposals, analyze submissions, and determine the most advantageous ones. They conduct market studies to develop negotiation strategies aimed at reducing the overall cost of ownership of goods and services acquired by Shriners Hospitals. They order supplies and verify delivery notes. They meet with vendors and keep up-to-date price lists, taxes, and catalogs.
Responsibilities:
- Act as support for clinical and administrative departments in planning their procurement needs.
- Provide support in the strategic planning of medium and long-term purchases, in alignment with institutional objectives.
- Coordinate and supervise the complete process of tenders, including drafting specifications, managing timelines, regulatory compliance, and communication with internal stakeholders.
- Ensure coordination of the entry of supplies into the establishment, in collaboration with receiving, storage, and clinical units, to optimize logistical flows.
- Prepare purchase forecasts at the end of the year for major purchases (equipment) and send them to the Shriners headquarters.
- Required to research and analyze data from the Government Purchasing Center (CAG) and the Government of Quebec's tender site (SEAO).
- Check purchase requisitions and inventory levels of products, supplies, and others related to bulk purchases.
- Issue purchase orders related to supplies and specialized equipment and send them to suppliers.
- Coordinate the purchase of major equipment with the Head of the Supply Chain: develop a plan for purchasing equipment, communicate with suppliers, evaluate received bids, and participate in the selection of the supplier in collaboration with the department head.
- Establish purchasing needs in collaboration with the institution's departments: conduct various research on new equipment, service contracts, and products, meet with representatives for presentations of new equipment, service contracts, and products, evaluate these new products and equipment, and participate in the selection of the new product or equipment, if required.
- Update the list of new equipment and products according to changes and additions of suppliers and subcontractors
- Negotiate and obtain approval for service contracts for medical devices.
- Monitor the receipt of specialized purchases, rental agreements, and service contracts.
- Translate documents and correspondence as needed.
- Collaborate with accounts payable to resolve problematic purchase orders that have discrepancies regarding price, tax, quantity, packaging, and supplier catalog information.
- Negotiate returns, including return authorization, restocking fees, and ensure both are documented in the hospital's information system for material and financial management purposes.
- Apply customer service terms (information, problem-solving, advice).
- Implement procedures, policies, and methods related to purchasing.
- Use common office software and inventory purchasing systems according to the requirements of the position held.
- Maintain archiving and data preservation according to the procedures in force within the organization.
- Perform any other related tasks.
- Vocational Diploma in administration or in a relevant discipline
- College Studies Attestation in supply chain management (asset)
- Minimum of one year of experience in a procurement department
- Knowledge of inventory and supply management methods in a computerized environment.
- Knowledge of the hospital supply chain and logistics activities in general
- Negotiation skills with suppliers and users (asset)
- Knowledge of various policies, procedures, standards, and regulations (CH, CIUSS, MSSS, etc.) governing procurement activities
- Bilingual in spoken and written communication
- Good proficiency in Microsoft Office 365 and in purchasing software
- Adaptability, autonomy, and good organizational skills
- Team spirit and professional judgment
- Basic knowledge in Lean, Kanban, and continuous improvement (assets)
- Experience in process mapping (purchasing/logistics)
- Familiarity with CAG or other group purchasing organizations
- Knowledge of preventive maintenance (asset)
- Experience with WORKDAY, EDILEX, SEAO (assets)
- Ability to draft contractual documents and coordinate calls for tenders
- Experience in setting up selection committees.
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