Position Overview
The Human Resources Coordinator provides support to employees, managers and Human Resources Business Partners with the daily operations of the Human Resources department. Responsible for performing a variety of administrative duties to support the Canadian HR team. This position will make HRIS system updates, maintaining accurate employee records, providing timely assistance to employees’ inquiries
You will be the first point of contact for our people, and you will have an opportunity to administer a wide variety of HR processes and support activities. Our HR team is key to our promise to support our people to connect, belong, grow, and thrive. This position reports into the Manager, Human Resources.
Key Job Responsibilities
Human Resources Administration and Support
- Answer questions regarding company’s policies and procedures.
- Assume responsibility for establishing and maintaining effective communication, coordination, and working relations with all team members.
- Provide timely responses via HR mailbox. Escalates HR issues using judgment to assess risk and sensitivity level.
- Respond to employees regarding payroll issues as needed.
- Respond to employee inquiries about benefits processes, and other HR related processes.
- Draft various HR Letters.
- Assist with onboarding process for team members and coordinate with recruitment team.
- Assists with off-boarding procedures (e.g., Implement Exit checklist, hardware returns).
- Process and file HR mail.
- Assist with benefits enrollment, administration and record-keeping
- Monitor accuracy for employee leave records
Employee Records Management - HRIS Data Entry & Maintenance
- Maintain employee records in the Human Resources Information system (HRIS)
- Submit workflows in HRIS (e.g. UKG) and ensure approval process is followed.
- Ensure compliance with data privacy and retention policies.
- Track and execute employment changes (promotions, transfers, terminations).
- Input and update employee information in HR systems.
- Generate reports from HRIS for audits or management use.
- Ensure data accuracy and integrity.
Compliance & Recordkeeping
- Update internal documentation to ensure it aligns with labor laws and internal policies
- Support relevant internal audits by organizing required documentation
- Track certifications, licenses, and mandatory documentation
- Assist in formatting and proofreading HR documents
HR Communication
- Assist with drafting internal HR communications and announcements
- Maintain HR bulletin boards and intranet content
- Coordinate employee surveys and feedback forms
Other responsibilities
- Support special HR projects and initiatives
- Liaise with HR vendors.
- Performs general office support functions, as needed.
Job Qualifications
- Associate Degree or Bachelor’s Degree in Human Resources or Business Management
- 1+ years’ experience in HR administrative and 1+ year in customer service
- bilingual English and French required
- Critical thinker, active listener and effective time manager
- Organized, detail-oriented and able to prioritize multiple tasks and deadlines
- Excellent professional written and verbal communications skills
- Demonstrated ability to exercise judgment and discretion in handling confidential information and situations
- Ability work in a fast paced environment and balance multiple projects and deadlines
- Proficient in Microsoft Office applications, especially Excel, Word and PowerPoint
Competency Group
Deliver World Class Service
- Hospitality
- Ownership
Do The Right Thing
- Instills Trust
- Safety Conscious
Drive Results
- Action Oriented
See The Big Picture
- Tech Savvy
Value People
- Communicates Effectively
Salary Pay Range: $50,000 - $60,000
The compensation offered for this role is determined based on the qualifications outlined in the job posting for the specified location. Final compensation is based on a number of factors including location, travel, relevant work experience, or particular skills and expertise. In addition, some positions may be eligible for other compensation such as potential overtime, bonuses or incentives.
Physical Requirements
Team members must be able to meet the physical demands above in order to successfully perform the essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency options consist of: Continuously, Frequently, Occasionally and Never.
