Summary
Luxury Automotive Import Dealership requires an Appointment Coordinator/ Junior Advisor who is responsible for creating great first impressions and guides the customers through the maintenance scheduling process.
As an Appointment Coordinator/ Junior Advisor you are a great listener and is a master at executing all the booking processes with due diligence and customer service and safety in mind. You will have a keen eye for "the details" and strives to be a product knowledge expert ensuring the dealership provides each customer with a personalized booking experience.
You will also build a strong relationship with customers in an effort to achieve service targets and utilizes the tools provided to ensure all customers keep coming back to the dealership. You are also responsible to uphold the dealerships’ standards and values so that the customer is fully satisfied through every interaction with the service department. As a team player, you foster excellent relationships with personnel in all areas of the dealership.
The Details
Develop Strong Relationships with Customer and continue to develop the Relationship:
- Greet customers in the Dealership and on the phone in a prompt and in a courteous manner.
- Address customer questions/needs promptly and professionally.
- Schedule appointments based on service calls.
- Provide customers with personalized service.
- Assist customers in scheduling appointments for routine maintenance and needed repairs.
Service Experience
- Document customer’s routine maintenance or vehicle problems accurately and clearly during the appointment process.
- Identify service needs of customer vehicle based upon historical service data.
- Asks appropriate questions to ensure the vehicle to be serviced is diagnosed correctly.
- Provide repair and maintenance recommendations to the customer.
- Advise customers of estimated service and repair costs and review details of service/repair invoice with customer to gain their understanding of all services provided.
- Advise customers on the care of their cars and value of maintaining their vehicle in accordance with manufacturer’s specifications and warranty maintenance.
Be detailed oriented
- Actively maintain the cleanliness of personal and team workspaces.
- Maintain a high level of grooming, hygiene and professional appearance.
- Ensure all documentation/paperwork is completed in an accurate and timely manner.
- Keep service department forms, menus and pricing guides up to date.
Commit to the Dealership Brand
- Stay up-to-date on all dealership training requirements.
- Understand and sell in-dealership manufacturer service promotions.
- Be knowledgeable about new features, specials and updates.
- Be a champion for delivering excellent service at all times.
- Actively promote and develop new business.
Specific Skills
- Excellent interpersonal skills with an upbeat and engaging attitude.
- Customer relationship skills including listening and the ability to communicate effectively.
- Problem solving and critical thinking skills.
- Organized and pays attention to detail.
- Flexible and open to change; take on special tasks as needed.
- Results oriented and accountable.
- Ability to work independently or within a team.
- Adaptable to work evening and weekend shifts as scheduled.
- Class 5 drivers license with no demerits.
- CDK and Autopoint experience an asset.
Education & Experience
- Minimum Grade 12 High School Diploma.
- College certificate or additional courses would be an asset.
- Adaptable to work evening and weekend shifts as scheduled.
