Requisition ID: 379165
Position Number: 21000229
Posting End Date: June 12, 2025
City: Winnipeg
Employer: Shared Health
Site: Shared Health - Hip and Knee Concordia
Department / Unit: SH HRSS OESH Administration
Job Stream: Non-Clinical
Union: Non Union
Anticipated Start Date: ASAP
FTE: 1.00
Anticipated Shift: Days
Work Arrangement: In Person
Daily Hours Worked: 7.50
Annual Base Hours: 1950
Salary is commensurate with education and qualifications.
Shared Health leads the planning and coordinates the integration of patient- centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.
Service Overview
MAIN FUNCTION:
Develops, maintains and updates a variety of databases including data collection and entry for the Provincial Injury Near Miss Intake team, provides direct client communication and support for the Provincial Injury Near Miss Intake team. May provide support to OESH programs as directed by Shared Health.
Takes the initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s). Participating as a member of the portfolio in a manner that contributes to teamwork and collaboration.
MAJOR RESPONSIBILITIES:
- composes routine correspondence as directed.
- designs templates, spreadsheets and form letters.
- acts as a receptionist for the area where appropriate, including greeting visitors, handling inquires and redirecting as appropriate.
- receives telephone calls, relays messages as appropriate and responds to regional inquiries dealing with operations and various corporate procedures.
- develops, maintains and updates a variety of databases including data collection and entry.
- prepares notices of regular standing meetings, agendas, minutes and relevant background information and distributes in a timely manner. Attends meetings to record minutes.
- develops, maintains and revises office filing system.
- opens, sorts, logs, prioritizes and distributes incoming mail and other material and coordinates the flow of information.
- assembles, photocopies, collates, indexes, distributes, faxes and emails a variety of material as required.
- may be required to monitor office supplies, order and maintain inventory of same and organize and maintain a purchasing record system.
- maintains absolute confidentiality of all client and job related matters.
- provides back up assistance to other administrative staff.
- adheres to all safety and health regulations and safe work practices.
- may be required to perform other duties and functions related to this job description not exceeding above stated skills and capabilities.
Experience
- Two years directly related experience.
- Experience scheduling and coordinating meetings.
- Ability to record and prepare minutes and agendas.
- Previous healthcare experience would be an asset.
Education (Degree/Diploma/Certificate)
- Complete high school education, Manitoba Standards, required.
- Formal training in applied office skills is required.
- A combination of education and experience may be considered.
Qualifications and Skills
- Typing speed 50 wpm.
- Proficiency with computerized systems (Microsoft Word, Access, PowerPoint and Excel) is essential.
- Experience with email and computerized calendars.
- Working knowledge of SAP, ESP, QHR, RL6 and ITSM and Bright Pattern is preferred.
- Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
- Demonstrated problem-solving skills.
- Demonstrated ability to effectively contribute to a team environment.
Physical Requirements
- Required to work for long periods of time at a computer.
We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.
Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.
This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.
Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.
