Description
Employee and Labour Relations within People and Culture is currently seeking a Full-time Limited Term Administrative Coordinator for approximately 6 months.
The Administrative Coordinator reports to the Director, Employee and Labour Relations. The position will provide direct administrative and project support to the Labour Relations team within People and Culture.
The Administrative Coordinator position requires handling of confidential and sensitive material, as well as working in an environment with shifting priorities and continuous change. This position requires an individual who is willing to take initiative in order to come up with creative and proactive solutions related to administrative tasks. This position will also use professional judgment and work independently.
Summary of Key Responsibilities (job functions include but are not limited to):
- Organize, digitize, file, and archive records, using consistent formats and structures.
- Upload and manage data in the university's grievance management database with accuracy and attention to detail.
- Maintain records that are accurate, complete, reliable, and comply with FOIP obligations and institutional standards.
- Support continuous improvement by updating process documentation and sharing learnings.
- Prepare documents, reports, and presentations using Microsoft Office Suite.
- Schedule meetings, distribute materials, and take minutes as needed.
- Provide administrative support for various labour relations projects and deliverables.
Qualifications / Requirements:
- Post-secondary certificate in Office Administration (or equivalent)
- Minimum 2 years of relevant experience.
- Experience in a university, education, or public sector environment is considered an asset.
- Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and SharePoint.
- Advanced Excel skills, including data manipulation, pivot tables, and formulas.
- Experience with PeopleSoft is an asset.
- Excellent communication skills (written and verbal).
- Strong organizational and time management skills, with the ability to prioritize tasks effectively.
- High level of discretion, confidentiality, and attention to detail.
- Ability to work independently and as part of a collaborative, high-performing team.
- Proactive and solutions-oriented approach to completing tasks.
Application Deadline: September 8, 2025
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
This position is classified in the Operational and Administrative Support Career Band, Level 3 of the Management and Professional Staff Career Framework.
For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.
About the University of Calgary
UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.
The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to Human Resources ([email protected]).
Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.
We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.
