Job Title: Administrative Coordinator
Location: Remote
Employment Type: Full-Time (37.5 hours per week)
Organization: Sea to Sky Division of Family Practice
About Us:
The Sea to Sky Division of Family Practice is a non-profit organization that brings together family physicians and healthcare partners to strengthen primary care in our communities. We support local physicians with professional development, system navigation, and collaborative planning to improve patient care and access.
Key Responsibilities
- Coordinate and schedule meetings, webinars, and events for staff and partners
- Prepare meeting agendas, take minutes, and distribute supporting materials
- Track and report on budget expenditures and sessional payments
- Support basic bookkeeping using QuickBooks or other accounting tools
- Maintain up-to-date contact lists, calendars, and shared filing systems
- Assist with preparing reports, presentations, and internal/external communications
- Monitor timelines for projects and deliverables across multiple funding streams
- Liaise with physicians, allied health providers, community partners, and Ministry representatives as needed
Skills and Qualifications
- 2–3 years of administrative or coordination experience, preferably in healthcare, non-profit, or public sector settings
- Strong proficiency in Microsoft Excel.
- Experience with finance and bookkeeping; QuickBooks proficiency preferred
- Good written and verbal communication skills
- Highly organized with strong attention to detail and ability to manage multiple deadlines
- Self-motivated with the ability to work both independently and collaboratively in a fast-paced, evolving environment
- Comfortable with Google Workspace, Zoom, and shared drives
- Experience working in rural or Indigenous communities is a strong asset.
Hours and Compensation
- Full-time position (37.5 hours per week)
- Hourly wage: $28–$32, depending on experience
- Paid vacation and sick days
- Opportunity for professional growth within a supportive, mission-driven team
Job Types: Full-time, Permanent
Pay: $28.00-$32.00 per hour
Expected hours: 37.5 per week
Benefits:
- Dental care
- Extended health care
- Paid time off
- Vision care
Schedule:
- Monday to Friday
- Weekends as needed
Work Location: Hybrid remote in Squamish, BC V8B 0C4
Application deadline: 2025-07-08
Expected start date: 2025-07-21
