Administrative Assistant
Part Time and Full Time - Summer Term Position
Up to 35 hours per week
Up to 12 week term weeks, ensing early September
Salary: $ 17.00 per hour
Shift: Shifts begin between 8:00 and 9:30 a.m. dependent on organizational needs. Flexible hours including evenings and weekends may be required for special events and/or to meet the needs of guests and summer programs.
Overview
This position is ideal for a post secondary student. The Summer Term Administrative Assistant is an integral part of 1JustCity’s summer programs and administrative team. They work closely with all administrative staff and support programs within the organization as needed. Our drop-ins are places where people who may be housed or unhoused, come to access food and resources as well as a listening ear and offering activities that are not always accessible to guests. While we provide for basic needs, we also strive to offer programs that are transformational and change lives for the better.
1JustCity operates drop-in sites in three Winnipeg neighborhoods: Central, West Broadway, and Osborne Village. This position requires flexibility between sites.
Responsibilities
- Support the strategic direction of 1JustCity’s vision and goals.
- Assist with data entry and keeping statistical data.
- Participate in maintaining the flow of information within the team.
- Schedule and confirm appointments.
- Assist with set up and planning for meetings and internal events.
- Answer telephone and relay telephone calls and messages, and answer electronic inquiries.
- Organize and maintain inventory.
- Maintain electronic statistics including maintenance of donor lists and data entry.
- Fling, shredding.
- Troubleshoot computer systems (hardware and software).
- Assist in setting up and maintaining manual and computerized information filing systems.
- Type and proofread correspondence, forms and other documents.
- Provide customer service.
Qualifications:
- Must be under 30 years of age on employment start date and leaving or entering a post secondary school.
- Must possess strong written, verbal, and interpersonal communication skills.
- Must be able to treat all people regardless of sex, religion, culture, gender. identification, race, or colour with respect and acceptance
- Must be able to set clear boundaries with guests.
- Adaptable with the ability to work flexible hours including early evenings and some weekends if required.
- Skilled in the use of Google Workspace; able to operate office equipment.
- Some physical work, including lifting, bending, climbing stairs, carrying up to 50 pounds.
- Experience working and/or volunteering in community or non-profit organizations is an asset.
- Fast-paced environment.
- Tight deadlines.
- Attention to detail.
- An understanding of trauma informed care and harm reduction principles.
- Must maintain a high level of confidentiality.
- Valid Manitoba Class 5 driver’s license and daily access to a vehicle is an asset. (mileage reimbursed).
- NVCI, ASIST, CPR First Aid, Mental Health First Aid, or a Food Handler’s Certificate is an asset.
1JustCity is an equal opportunity employer and we encourage individuals of minority, who are comfortable, to self-identify. We ask that all job applications please identify any accommodation requirements. Preference will be given to Indigenous candidates.
Please submit a resume and cover letter to the attention of the Hiring Committee with the title of the position you are applying for in the subject line. A cover letter should indicate how your experience meets the job requirements. Please include contact information (telephone number and/or email address) in your application. Applications will be reviewed until the positions are filled.
Please apply by Indeed or email: [email protected]
We thank everyone for their interest, however only candidates selected for an interview will be contacted.
Job Types: Full-time, Part-time, Fixed term contract, Seasonal
Contract length: 12 weeks
Pay: $17.00 per hour
Schedule:
- Evening shift
- Monday to Friday
- Weekends as needed
Work Location: In person
Application deadline: 2025-06-30
