Administrative Assistant / Program Support

Administrative Assistant / Program Support

Family Support Department

ABOUT THE ROLE

We are seeking a dependable and productive individual with excellent interpersonal skills to fill the position of Administrative Assistant / Program Support. Reporting directly to the Manager, Mental Health and Addictions and Child Family Services, the incumbent will provide a range of administrative support duties to enhance the department’s efficiency and responsiveness. This is a full-time temporary position for approximately 18 months, based out of Fort McKay, AB,

KEY RESPONSIBILITIES

Primary responsibilities include, but are not limited to:

• Schedule meetings and handle business and administrative details.
• Prepare meeting agendas, attend meetings, and record and transcribe minutes, as required.
• Make travel arrangements; prepare expense reports; and order and maintain office supplies, promotional merchandise, and work gear, as required.
• Prepare, distribute, and follow up on correspondence including, but not limited to, letters, memos, emails, and other written documents.
• Assist in drafting correspondence and reports.
• Provide accurate information, exercise good judgement, and maintain confidentiality and privacy of information and material.
• Perform data entry and searches within systems and programs specific to the branch/department.
• Answer telephones, transfer phone calls, take and relay messages, return phone calls.
• Forward incoming general e-mails to the appropriate staff member.
• Greet visitors to the organization in a professional and friendly manner and ensure pleasant experience.
• Sort incoming mail, faxes, and deliveries for distribution, as required.
• Operate and maintain personal office space, staff room, and office equipment such as photocopiers, voice mail messaging systems, computer scanning equipment, and fax machines.
• Manage general office safety and cleanliness conditions.
• Issue PO numbers for branch/department, as required.
• Assist colleagues with planning and organizing special events within the company/department, as required
• Work collaboratively with the branch/department’s team and assist with assignments, as required.
• Determine and maintain office procedures.
• Develop and maintain electronic and hard copy filing systems, as required.
• Provide support/back up to other administrative roles, as required.
• Perform other related duties as required.
• Other duties as assigned.

KEY REQUIREMENTS

• Certificate or diploma in Office or Business Administration or equivalent program is required.
• Two years of related experience is required.
• Experience using Microsoft Office is required. Experience using accounting software (i.e., Simply, QuickBooks) is an asset.
• Valid Class 5 driver’s license is required
• A clean drivers abstract is required
• Must provide a clear Criminal Record check with Vulnerable Sector
• Ability to speak Cree or Dene is a definite asset
• Experience working in an Indigenous community including knowledge of First Nations culture, traditions and values is considered an asset

WHY APPLY?

At Fort McKay, we value the dedication of our employees, which is why we give so much in return. In addition to Competitive Pay, we also offer the following;

• A healthy work-life balance with an on-site fitness centre
• Transportation to and from work

ABOUT FORT MCKAY

The Fort McKay First Nation (FMFN) is composed of over 800 band members, including those of Cree and Dene heritage, with approximately 400 members residing in the hamlet of Fort McKay — a community located approximately 65 km north of Fort McMurray. Fort McKay offers the best of both worlds: remote northern life for the nature lover and proximity to a large city of about 70,000 people with all the amenities you need.

HOW TO APPLY:

ONLINE: https://fortmckayfirstnation2.applytojob.com/apply

You can also check us out on social media -> Facebook, Instagram, Twitter & LinkedIn

Closing Date: June 18, 2025

Please ensure you indicate the Competition #025-2025

please declare your Indigenous status in your application.