Administrative Assistant
Consider joining our team!
The Kitchener-Waterloo Multicultural Centre (KWMC) is a vibrant, community-based organization dedicated to supporting newcomers and vulnerable individuals in achieving their full potential in Canada. We provide a range of programs and services that promote economic and social integration, including employment services, community connections, and skills development.
Position Summary
The Administrative Assistant provides essential administrative, clerical, and operational support across multiple functional areas including reception, settlement, finance, and dispatch. This role ensures the smooth day-to-day functioning of the office by assisting with client interactions, coordinating resources, maintaining records, and supporting staff with a wide range of administrative tasks. The position plays a vital role in maintaining organizational efficiency and supporting service delivery to clients and the public.
Key Qualifications
- 1-3 years of experience in a culturally diverse and/or not-for-profit environment
- Previous administrative experience is an asset
- Knowledge of settlement work and community resources in Waterloo Region
- Understanding of systematic barriers for immigrants
- Strong communication skills
- Ability to multi-task and work under pressure
- Basic bookkeeping and accounting software experience an asset
- Additional languages spoken are an asset
- A friendly, warm, and welcoming culture where diversity is celebrated, and teamwork is both effective and enjoyable.
- A highly flexible work model with four-day work weeks.
- Generous paid time off, group benefits, and pension plan.
Please apply by July 31, 2025 with your resume and cover letter explaining why you want to work for KWMC.
AI is used in the recruitment process; however, all applications will be reviewed by a person. Selected candidates will be contacted for a phone pre-screen first, followed by one or two interviews if selected to continue.
KWMC is a respectful and inclusive workplace, committed to a barrier-free recruitment process. If you are selected for an interview, please advise if you need accommodation for a disability, and we will be pleased to respond.
Additional Information
This role typically works a standard work week, but additionally will occasionally work evenings, weekends, and overtime hours to accommodate KWMC events and activities.
Travel is required – typically within the local community, occasionally provincial or national travel may be required. Access to reliable transportation is required.
All applicants interviewed will receive a $25 gift card to recognize the value of their time.
As part of the hiring process, KWMC requires new hires to obtain and submit a police check from their local police services. The Kitchener-Waterloo Multicultural Centre acknowledges the systemic racism and oppression inherent in our society, including in our police and justice systems.
The result is an over-representation of Indigenous, racialized, and Black people in these systems, meaning that a police check can negatively impact these communities. For that reason, the vulnerable sector police check is only one aspect of the hiring process, and the decision to hire or not does not rest solely on the outcome of the vulnerable sector check.
The KW Multicultural Centre is committed to hiring employees that represent the diversity and multiculturalism of our community. We encourage applications from qualified members of groups with historical or current barriers to equity, which can include race, ethnicity, socioeconomic status, gender expression, first language, accent, history of arrest or conviction, religion, and others.
KW Multicultural Centre’s vision is a “safe and inclusive community, where every individual, regardless of immigration status, has equitable access to opportunities and resources to prosper and thrive.”
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