Staff - Non Union
Work Performed
Supervision Received
The Clinical Research Coordinator reports to the Research Manager, Principal Investigator, attending Cardiologists, and the Director. Since the conduct of a trial may involve working independently, the coordinator is responsible to apprise the Manager and Director of any important communication or events.
Supervision Given
The Coordinator advises and oversees nurses and technologists specifically on study protocol requirements who are involved with the study conduct or patients; acts as a resource with hospital staff, patents and colleagues; directs research assistant and clerical staff; and manages patient progress and follow-up. Delegated tasks include, for example, sending laboratory specimens, recording of data, and organizing study documents.
Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of two years of related experience, or an equivalent combination of education and experience.
Job Category
M&P - AAPS
Job Profile
AAPS Salaried - Research and Facilitation, Level A
Job Title
Research Coordinator
Department
VGH Research Group Support Division of Cardiology | Department of Medicine | Faculty of Medicine
Compensation Range
$5,365.42 - $7,709.92 CAD Monthly
The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.
Posting End Date
July 30, 2025
Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
Jul 20, 2026
This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
This role is responsible for coordinating and managing day-to-day aspects of research projects, including but not limited to virtual and onsite research activities, preparation of research ethics applications and grant applications, participant recruitment, sample and data collection, manuscript preparation and submissions, and knowledge translation. The research coordinator needs to have a strong background in cardiac sciences and genetics. This is a 1.0 FTE.
Organizational Status
This role is responsible for coordinating and managing day-to-day aspects of research projects, including but not limited to virtual and onsite research activities, preparation of research ethics applications and grant applications, participant recruitment, sample and data collection, manuscript preparation and submissions, and knowledge translation. The research coordinator needs to have a strong background in cardiac sciences and genetics. This is a 1.0 FTE.
Organizational Status
This position works within UBC Centre for Cardiovascular Innovation under the supervision of Director of Research, Principal Investigators within the Division of Cardiology and Research Manager. Collaborates with researchers, coordinators, and hospital staff to ensure that study-related tasks are completed.
The Cardiology Research Coordinator works with Vancouver General Hospital, University of British Columbia, granting agencies, clinical research ethics board, sponsors, and industry representatives as part of the conduct of studies.
Work Performed
- Develops and supervises implementation of clinical trials.
- Develops and promotes activities relating to research and multi-center clinical trials locally and internationally.
- Designs and develops data collection methodologies, instruments and databases.
- Oversees and coordinates data and specimen transfer.
- Conducts preliminary data analysis on study data bases.
- Generates progress and interim reports for presentation.
- Prepares and follows up on initiatives or issues relating to research and clinical trials.
- A key liaison with research manager, Principal Investigator (PI) and sponsors.
- Provides leadership in all areas of research and clinical trials in the hospital and community.
- Participates in developing and evaluating strategies to meet the clinical trial goals and objectives.
- Responsible for the preparation and approval of study documents including ethical submissions, regulatory documents and hospital research approvals.
- Facilitates participation of medical students in training.
- Facilitates lunch-and-learn sessions on study protocols for hospital staff and provides leadership and guidance related to the study's purpose, goals, objectives, and requirements within relevant hospital departments.
- Responsible for case management of ongoing follow-up assessment including performing patient history intake, physical exam, venipuncture, ECG, Doppler ultrasounds and other diagnostic tests that the research coordinators are trained to perform, as well as providing counseling to outpatients on health heart diet and/or scheduling diagnostic tests in accordance with study protocols
- Manages research and preparation of clinical trial budgets.
- Participates in identifying and applying for additional funding.
- Responsible for the overall conduct of the studies at coordinator level.
- Independently evaluates eligible patients for study entry.
- Obtains appropriate related study data including blood samples, ECGs, hemodynamic measurements, and angiographic records.
- Completes and corrects study records and case report forms independently or in consultation with the sponsor and/or their representative
- Supervises patient progress and follow-up within study protocols and communicates to Investigator.
- Manages study supplies, devices and drugs, is accountable to the Investigator, sponsor, federal regulatory bodies as per Good Clinical Practice guidelines.
- Oversees completion and confidentiality of the study including audits by sponsor and/or regulatory authority.
- Obtains and documents patient informed consent as per GCP (Good Clinical Practice).
- Provides patient education as per study protocol.
- Identifies, problem-solves, monitors and assesses subjects for adverse events and adherence to protocol under direction of the Investigator.
- Informs investigator, sponsor and UBC Clinical Research Ethics Board of any Serious Adverse Events to patients during the trial.
- Ensures subject safety, regulatory compliance and enrollment expectations are met.
- Meets deadlines for academic and industry sponsors.
- Attends sponsor Investigator meetings and study education sessions.
- Attends education sessions related to clinical and regulatory updates, and professional development.
- Attends off hours on-call duty as required
- Performs other duties as required.
Consequence of Error/Judgement
The Coordinator is responsible for:
a) Clinical mistakes made by Coordinator could be life threatening to patients. Ensuring patient safety includes:
- accurately judging study eligibility
- being prepared for any side effects (expected or unexpected)
- updating clinical skills and knowledge to meet the demands of clinical complexity
b) Lack of careful attention to regulatory guidelines and approvals could suspend Investigator/physician and hospital/University as a site for further clinical research and/or funding. The performance of clinical trials and research projects must strictly conform to appropriate regulations:
- personal: maintaining professional behavior and respect for patients and staff
- local: the UBC Clinical Research Ethics Board, Good Clinical Practice
- provincial: B.C. Privacy Act
- federal: Health Canada, International Conference on Harmonization, Tri-Council Policy Statement
- International: U.S. Federal Code of Regulations (FDA), Declaration of Helsinki
In addition, the Manager and Director rely on the Coordinator to alert them to clinical problems and unexpected events concerning study patients and trial conduct.
c) Lack of study enrollment and completion of work according to deadlines would threaten loss of funding and consideration for future invitations to participate in clinical trials.
d) Poor communication skills with patients would jeopardize their participation, and with sponsors and referring/community physicians would reflect badly on the reputation of the research group.
Supervision Received
The Clinical Research Coordinator reports to the Research Manager, Principal Investigator, attending Cardiologists, and the Director. Since the conduct of a trial may involve working independently, the coordinator is responsible to apprise the Manager and Director of any important communication or events.
Supervision Given
The Coordinator advises and oversees nurses and technologists specifically on study protocol requirements who are involved with the study conduct or patients; acts as a resource with hospital staff, patents and colleagues; directs research assistant and clerical staff; and manages patient progress and follow-up. Delegated tasks include, for example, sending laboratory specimens, recording of data, and organizing study documents.
Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of two years of related experience, or an equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications
- Cardiac research experience is an asset
- Undergraduate degree in a relevant discipline or Graduation from a technical college or institute.
- Minimum of 4 years of related experience or the equivalent combination of education and experience.
- Previous experience in clinical drug trials, computer skills, medical terminology.
- Experience in venipuncture is an asset.
- Strong computer skills including Word, Excel and electronic communications.
- Effective oral and written communication, supervisory, problem solving, interpersonal, multi-tasking and excellent organization. Demonstrates responsibility and accountability
- Is self-directed and has the ability to exercise judgment and initiative, team-oriented, committed and precise
- Performs as a critical thinker and has the ability to operationalize a protocol into a functional study
- Demonstrates ability to work effectively and precisely under pressure and time constraint (accuracy and attention to detail required)
- Able to demonstrate competency to operate study specific equipment