Receptionist (Junior School)

Collingwood School is a gender inclusive day school located on two campuses in West Vancouver, BC.

Our vision is socially responsible students pursuing passions for a better world. We are committed to contributing positively to our local and global communities, environmental stewardship, and supporting the wellbeing, and inclusion of all people. Through the pursuit of passions, students will find their unique purpose in the world.

We are committed to building a diverse and inclusive workforce by ensuring a barrier-free work environment. We welcome applications from all qualified job seekers, including BIPOC (Black, Indigenous, and People of Colour), persons with disabilities, and 2SLGBTQ (persons of all sexual orientations and genders). If you are an applicant with a disability, we will work with you to make reasonable workplace accommodations you may need for your best work performance.

At Collingwood, we seek faculty and staff who live our values of courage, curiosity and community to be in service of others and, who are inspired by our mission to inspire and support young people for meaningful lives.

We are looking for an experienced Receptionist to join our Wentworth campus (JK-Grade 7).As the “Director of First Impressions”, the Receptionist is responsible for delivering the highest level of customer service in a professional and positive manner. The role also oversees the natural flow and efficiency of the office, manages multiple projects and delivers clear communication to faculty, staff, parents and guests.

We are hiring for a Temporary Contract position from August 22, 2025 to June 30, 2026, with the possibility of moving into a Permanent position.

Responsibilities

Reception & Guest Services:

• Welcome and assist faculty, staff, parents, and guests to the building.
• Respond to general inquiries over phone, e-mail, and in person.
• Manage active switchboard (answer phones and voicemails, respond to and direct calls accordingly).
• Monitor all sign-in/sign-out procedures for students, staff, faculty, and visitors at the school.
• Manage meeting room bookings.
• Organize reserved guest parking signage.
• Maintain out of hours, holidays telephone forwarding message system.

Administrative & Record Keeping:

• Manage, maintain files and reference documents using Microsoft Office and G Suite.
• Manage day to day student attendance: check attendance emails and input notes to student attendance files, follow up with parents and staff on unexcused absences, and complete the year-end Ministry Audit each year.
• Work with Human Resources to manage and maintain a volunteer database for all Wentworth Volunteers.
• Maintain manifests for all school trips and follow up when necessary.
• Maintain emergency preparedness documents.
• Maintain building emergency protocols, supplies, and kits held at reception.
• Other seasonal related duties which may include distribution of yearbooks, accepting cheques from parents, etc.
• Additional duties as required.

Operations & Logistics:

• Work with IT on the Visitor Management System.
• Order school supplies for the beginning of each school year as well as stationery supplies as needed throughout the school year.
• Update and maintain classroom signage.
• Liaison to Maintenance and cleaning staff for urgent requests.
• Coordinate all incoming and outgoing inter-office mail.
• Work with the Transportation Manager to facilitate school bus ticket sales and float.
• Maintain the cleanliness and order of the lost and found area and organize for parent volunteers to display and donate items.

Required qualifications

• Diploma of Certificate in related area an asset i.e. Office Administration, Business
• 1-3 years office/clerical experience
• Proven work experience as a Receptionist, Front Office Representative or similar role
• Certification in Office Management or proficiency in Microsoft Office Suite including Word, Excel and PowerPoint
• G Suite Certification or proficiency in G Suite productivity tools including Gmail, Drive, Docs, Sheets, Forms and Slides
• Canadian residency and legally entitled to work in Canada

Preferred qualifications and experiences

• Ability to multitask and handle multiple demands
• Ability to streamline processes is an asset
• Exceptional organizational and time management skills
• Approachable and friendly personality

Our “Must Haves”

• Respect, dignity and inclusion for all members of the community
• Collaborative mind-set and courageous approach to adversity
• Demonstrated communications skills (oral and written)
• Creative “out-of-the-box” thinker
• Flexible and adaptable and embraces change
• Proven work ethic with utmost integrity
• Enthusiasm, eagerness and genuine interest in all aspects of the school’s success
• Self-awareness, with a desire for constant self-improvement (goal-oriented)

We offer professional development opportunities, competitive salaries, a generous benefits package, personal days, sick days and access to a Health Spending Account, health and wellness initiatives, along with one of the most beautiful locations in Canada to work!

This position works during the school year only (with summers off) with three weeks’ vacation over the winter break, and two weeks' vacation during the spring break, in addition to other statutory and school holidays.

The annual hiring range for this contract position is from $42,673 to $48,000. Candidates with strong skills and experience may be considered for a higher starting salary. Please contact our Human Resources department at careers@collingwood.orgfor questions or further clarification regarding the salary range.

Futures start here. If this role is a good fit, we would love to hear from you! Please submit a cover letter detailing your suitability for the position along with your resume, including three employment references here:

https://jobs.dayforcehcm.com/en-US/cws/CANDIDATEPORTAL/jobs/2489

We will be contacting qualified candidates for interviews as we receive applications.

We sincerely thank all applicants for your interest however, only shortlisted candidates will be contacted.

Please visit for more information about our school.

Job Type: Fixed term contract
Contract length: 10 months

Pay: $42,673.00-$48,000.00 per year

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• On-site gym
• On-site parking
• Paid time off
• Wellness program

Work Location: In person

Expected start date: 2025-08-22