Purchasing Assistant -Bilingual (English/Mandarin) - Immediate, Permanent - Full Time - $50,000 - $54,000 .
Link Product Solutions Limited is one of Canada's fastest growing and leading Suppliers of Seasonal, Stationery and General Merchandise products to independent and major retailers in North America, the Caribbean, Central, and South America. Located in Vaughan, Ont. we operate in a 150,000 sq. ft Office, Distribution and Showroom facility with offsite satellite warehouses to service our retailers' efficiently
Position Summary: Reporting to the Director of Sourcing and Procurement, the key responsibilities of the Purchasing Assistant -Bilingual (English/Mandarin) will include purchasing, sourcing of new products, administration duties, travelling to Asia twice annually to visit Suppliers, Factories and to attend Trade Shows.
Job Description
- Preparing purchase orders to send to suppliers, verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval for all items
- Regular communication and working with the Product Development team including our China office in the coordination, development and production of new and existing products
- Travelling to China as required with the Buying team to visit suppliers; source new products, factories, suppliers and to attend trade shows
- Obtaining samples of new and updated items, expediting and monitoring of purchases
- Answering emails daily and providing data entry/administrative support for all purchasing activities including the processing of new and existing merchandise
- Developing the purchasing activities, planning and control of information by collecting, analyzing, and summarizing data
- Managing and organizing discontinued inventory data
- Verifying purchase requisitions by comparing items requested to master list; clarifying unclear items
- Verifying receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers
- Identifying and resolving delivery and production issues in a timely fashion such as delays, fabric stock for core items; quality issues etc.
- Maintenance of the product line database including prices, vendor, lead time, and packaging info etc.
- Flexibility on work hours with overtime to be worked at peak periods as required
- Ensuring database and marketing material product accuracy
- Managing PO due dates; update and notify internal departments
- Other related duties as directed by the Director of Sourcing and Procurement
Qualifications:
- Minimum of 3+ years recent Purchasing/Overseas (China) experience in a similar role - working with an Importer/Distributor with basic knowledge on tariff classification an asset
- Valid Passport
- Travel to China for 3 – 4 weeks at a time as required
- Travel to US as required
- Excellent/fluent communication - Written and verbal in Mandarin and English –
- Advanced Excel, MS Office and Adobe Photoshop skills
- Professional telephone manner and problem solving skills
- Multitasking, detailed oriented with strong negotiation and organizational skills
- Maintaining and building positive relationships with vendors
- Assertive with the ability to meet deadlines and work independently with minimal supervision in a fast paced environment
- Team player - positive work attitude
- Strong work ethic - willing to work flexible hours in peak periods
- Self-motivated, driven and takes the initiative
- Reliable with excellent attendance and punctuality
Job Types: Full-time, Permanent
Pay: $50,000.00-$54,000.00 per year
Benefits:
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care
Ability to commute/relocate:
- Vaughan, ON L4K 3N7: reliably commute or plan to relocate before starting work (required)
Experience:
- Purchasing and travelling to China: 3 years (required)
Language:
- English and Mandarin fluently - written and verbally (required)
Licence/Certification:
- Driving License (required)
- Passport and can travel to the US and China (required)
Location:
- Vaughan, ON L4K 3N7 (required)
Willingness to travel:
- 25% (required)
Work Location: In person