HM Note: This hybrid contract role is three (3) days in office. Candidates resume must include first and last name.
Description
Background:
A Project Control Officer is required to augment the Ontario Health Supply Chain (Procurement) team in order to support procurement activities. The Project Control Officer will be responsible for performing multiple procurement-related process tasks.
Responsibilities:
The Supply Chain Project Control Officer will work with the Supply Chain (Procurement) and project teams to support procurement needs and ensure project processes are in compliance with Ontario Health policies. Responsibilities will include:
- Work with internal stakeholders to ensure sourcing documents are complete and accurate
- Complete entries as required into the applicable procurement system (e.g. Workday)
- Maintain required documents and ensure a complete audit trail
- Draft briefing notes and other documentation as required
- Create and issue Purchase Orders
Must Haves:
- 4+ years' experience with, and understanding, of Procurement principles and processes
- Proficient with Workday, Flextrack and/or eSourcing
- Demonstrated ability to work well with various groups of internal and external clients while demonstrating customer service
- Detail oriented with excellent organizational and time management skills
- Strong leadership skills, accountability and a demonstrated ability in delivery
- Strong verbal and written communication skills
- Proficient in MS Office, including MS Teams document repository and Excel
Desired Skills:
- Knowledge of Procurement methodologies and public sector procurement processes
- Knowledge of Project Management concepts (e.g. project goals, risk, scope, participant roles, planning, cost and quality management)
- Demonstrated experience working in a professional environment supporting multiple project managers and critical projects to ensure project deliverables are delivered on time and adhere to agency standards and policies.
- Experience collaborating with internal and external clients, developing and managing project schedules, deliverables, status reports
- Experience working alongside project managers to provide updates, escalate where required, identify risks, and lead project document deliverables
- Experience routing documents for signature via DocuSign monitoring project document repository and ensuring all documents are reviewed and maintained in the repository
- Ability to adequately monitor, track, and coordinate project requirements and provide reporting and input to ensure targets are met
- Ability to handle client relationships to manage expectations, provides updates as required, identify and mitigate potential conflicts between project and functional areas
Evaluation Criteria:
- C1 - Minimum 4 years' experience supporting procurement activities – 20 points
- C2 - Minimum 2 years hands-on experience with Procurement tools, such as Workday, FlexTrack, Ontario Tender Portal. - 15 points
- C3 - Strong communication skills: verbal, written, active listening, conflict resolution and stress tolerance – 15 points
- C4 - Effective time management and multi-tasking skills – 15 points
- C5 - Skilled in creating, tracking and maintaining project documentation and reporting; detail oriented – 15 points
- C6 - Advanced experience with MS Office including MS Teams document repository and Excel – 10 points
- C7 - Experience working with a multiple internal and external clients – 10 points
Total - 100 Points
Deliverables:
- Work with internal stakeholders and clients to ensure sourcing process is followed, and documents are complete and accurate
- Complete entries as required into the applicable procurement system (e.g. Workday)
- Maintain required documents and ensure a complete audit trail
- Draft briefing notes and other documentation as required
- Create and issue Purchase Orders
Knowledge Transfer Details:
- The resource will ensure full knowledge transfer of project details are provided to the Ontario Health team before end of engagement.
- Regular information and status updates will occur during the engagement as requested by the business unit clients and the Supply Chain team.
- At the end of the engagement, a summary of all project details and status will be presented to the Supply Chain Manager and/or delegate.
Must Haves:
- 4+ years' experience with, and understanding, of Procurement principles and processes
- 4+ years' Proficient with Workday, Flextrack and/or eSourcing
- 4+ years' Demonstrated ability to work well with various groups of internal and external clients while demonstrating customer service
- 4+ years' Detail oriented with excellent organizational and time management skills