People Operations Specialist

Liferaft is looking for an experienced, solutions-driven, and relentlessly proactive People Operations Specialist to take full ownership of HR systems, programs, and operational processes, ensuring our People & Culture function runs seamlessly and efficiently. This role will be hybrid in Halifax, NS, with 1-2 days a week in office.

Reporting to the Director, People & Culture, you’ll be the driver making sure nothing slips through the cracks — anticipating needs before they arise, spotting gaps, and taking initiative to close them. From HRIS ownership and full-cycle recruitment to onboarding, compliance, payroll and office operations, you’ll lead critical people programs and events with independence and precision. Your ability to dig into the details while driving forward solutions will make you a trusted partner to managers and employees, ensuring our systems, processes, and culture are not only supported, but continuously improved.

What you do as the People Operations Specialist at Liferaft

HR Systems Administration & Compliance

• Independently and proactively own BambooHR, Workable, and other HR tools.
• Maintain accurate, audit-ready employee records in alignment with ISO requirements.
• Own setup, configuration, and optimization of HRIS workflows and automation.
• Regularly review these systems and processes and implement improvements.

Full-Cycle Recruitment

• Partner with hiring managers to determine staffing needs, build interview panels, and manage the full recruitment cycle in Workable, including job postings, candidate pipelines, interview kits, communications, phone screens, and preparation of accurate offer letters and employment agreements.
• Lead the employee lifecycle processes, including onboarding (HRIS setup, benefits enrollment, payroll handoff, ISO-compliant tasks, HR orientation, and system access provisioning) and offboarding (BambooHR workflows, equipment return, stakeholder notifications, and system access closure), ensuring compliance and consistency.
• Conduct employee transitions activities, such as HR orientation during onboarding and exit interviews where applicable.

Payroll Processing

• Process payroll for a fully salaried workforce in collaboration with the Finance team, ensuring accuracy, timeliness, and compliance

Events & Office Management

• Serve as point of contact for office operations issues, supply ordering, and workplace safety compliance.
• Own the annual, internal, social events calendar and manage budgets for in-person and remote events and annual team gatherings.
• Work with Marketing to coordinate travel, venues, entertainment, and day-of event execution.

Programs & Special Projects

• Manage annual performance review cycles in BambooHR.
• Set up and manage eNPS and pulse surveys, maximize participation, and consolidate results for reporting.
• Represent People & Culture on the DEI Committee, driving events and initiatives.
• Support annual compensation review: prepare promotion, compensation change, and variable compensation letters, send for signature, and maintain up-to-date HRIS records.
• Maintain OH&S committee policies and ensure legal compliance.
• Review, update, and roll out policies in alignment with annual review cycles and audit requirements.
• Manage leave processes in compliance with company policy and applicable legislation.

Requirements

What You Need to Get the Job Done

Experience

• 4+ years of experience in a Human Resources or People Operations role
• Human Resources experience in a SaaS preferred but not required
• Demonstrated experience with HR systems and ATS administration (BambooHR and Workable preferred)
• Proven success in full-cycle recruitment and onboarding
• Experience managing compliance processes (ISO, OH&S) and policy administration.
• Background in managing event and office admin/operations

Education

• Bachelor’s degree in Human Resources, Business Administration, or equivalent preferred
• CPHR designation or working toward designation preferred

Tools & Tech

• Able to work autonomously in Google Workspace (Docs, Sheets, Slides, Drive, etc.)
• Experience with HRIS and ATS platforms (BambooHR, Workable preferred)
  Experience with Slack preferred

Soft Skills

• Proactive and resourceful, with the autonomy to identify gaps and apply critical thinking to implement effective solutions
• Exceptional organizational skills and attention to detail
• Strong multitasking ability across multiple concurrent projects
• Professional discretion and commitment to confidentiality
• Clear and confident communicator, comfortable engaging with all levels of the business

Benefits

Why Liferaft?

We pride ourselves on our innovative spirit and determination to help solve new challenges developed by the complexities of open source data. Liferaft provides a threat intelligence and investigations platform, Navigator, to corporate security teams around the world, including some of the biggest brands you've probably referenced today! Navigator is designed to identify, track, and validate issues from open source channels (surface, deep web, and darknet) related to executive safety, fraud prevention, and asset & infrastructure protection. Our technology is helping keep these companies, their people, and their operations safe – making a real impact in the world we all live in.

The diversity of our team is integral to our success. We are a team of passionate and supportive individuals and pride ourselves in fostering a collaborative, innovative, and fun culture.

We offer our team:

• Competitive compensation plan & benefits
• Flexible PTO – Take a minimum of 15 days/year with no cap beyond
• Remote-first workplace with access to a downtown, water view, office space and flexible working hours
• Parking reimbursement
• $750 Yearly Lifestyle Subsidy
• Cell phone reimbursement
• Company-sponsored social events and team-building activities
• Diversity, Equity & Inclusion Committee
• Authentic, engaged team, who value work life balance

We’re building a company future generations can be proud of. Diversity at Liferaft means fostering a workplace in which individual differences are recognized, appreciated, respected and responded to in ways that fully develop and utilize each person's talents and strengths. We welcome all qualified applicants regardless of race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, disability, or any other protected characteristic.