About the Role
We are seeking a highly organized, detail-oriented Administrative & Personal Assistant to support a small, fast-paced office in downtown Vancouver. You will work directly under close supervision, managing a combination of business administration and personal support tasks. This position is ideal for someone who enjoys variety, thrives under structure, and can handle multiple priorities with precision.
Schedule
Part-time hours: 25 - 30 per week over four weekdays (Monday–Friday)
- 9:30 AM – 3:30 PM
Key Responsibilities
Administrative:
- Edit and format documents in Microsoft Word, Excel, and PDF
- Perform basic bookkeeping in Excel; coordinate with vendors
- Maintain organized filing systems (digital and paper)
- Troubleshoot basic office technology
Personal Assistant:
- Schedule personal and business appointments
- Make reservations and coordinate errands
- Handle sensitive and confidential information with discretion
Requirements
- Must be able to work onsite in downtown Vancouver four days per week — this is not a remote or hybrid position
- Minimum 1 year of experience as an Assistant or in a similar role
- Strong proficiency in Microsoft Word, Excel, and PDF editing
- Excellent computer literacy and ability to troubleshoot basic tech issues
- Exceptional attention to detail and accuracy
- Comfortable with multitasking and following detailed instructions
- Strong time management and organizational skills
- Fluent in written and spoken English
Why Work With Us
If you like working in a small office with clear expectations, enjoy variety in your day, and are comfortable working closely with your supervisor, you’ll thrive here.
Benefits:
- Casual dress
- Stock options
- Flexible hours
Job Types: Part-time, Permanent
Pay: $22.00-$27.00 per hour
Expected hours: 25 – 30 per week
Benefits:
- Casual dress
- Flexible schedule
- Paid time off
- Stock options
Application question(s):
- Are you currently living in the Vancouver, BC area and able to commute to downtown Vancouver four weekdays per week for onsite work?
Experience:
- assistant: 1 year (required)
Work Location: In person
Expected start date: 2025-08-20