About Us
Holy Trinity Parish is a large thriving and vibrant Roman Catholic community located in Lower Sackville, Nova Scotia that gathers together to make and equip disciples who joyfully go and invite others to Jesus. Our dream for Holy Trinity Parish is that we become explosively alive in the Holy Spirit, strengthened in community and that we transform the world for Jesus. We are one of the largest parishes in the area, with a supportive and involved congregation.
About the Role
The Parish Receptionist provides skilled administrative services to the priests and parish staff, and will play a role in welcoming and responding to guests at Holy Trinity Parish. This person will undertake all receptionist and clerical duties at the front desk of our main entrance. You are the “face” of the church for all visitors and responsible for the first impression we make, understanding and supporting various Ministries. We are seeking an individual to own this role, and to take pride in their work. They are expected to use sound judgment in carrying out routine duties and responsibilities of the parish office.
Duties and Responsibilities
(main functions but not limited to the following):
- Maintain the physical appearance of the front entry, office, and conference room, as well as a regular check on the Sacristy
- Greet and welcome guests warmly by phone, email, or in person, providing radical hospitality to all
- Answer incoming calls, take messages and/or redirect call to appropriate person
- Pick up mail 2-3 times weekly and promptly distribute to appropriate individuals, as well as prepare outgoing mail and distribute parcels that arrive
- Check, organize, respond to, and forward emails
- Order and maintain office supplies, ensuring orders fall within budget guidelines
- Complete receipts for people when cash is provided
- Enter donations into church database
- Support money counters on a weekly basis
- Maintain and prepare all parish and sacramental records/files and complete annual statistics
- Notify other parishes of sacramental records and prepare duplicate certificates as requested
- Provide administrative and clerical support, including database management as needed
- Work with applicable Ministry to maintain and update Prayers of the Faithful list, following current procedures
- Perform other duties as assigned by the team leaders, and Operations Coordinator
- Receive funds and record receipts for Mass Intentions
- Make payments from petty cash when appropriate
- Printing Holy Trinity Parish Connection (church bulletin) weekly
- Awareness of staff activities and events, including Baptisms, Funerals, Weddings, and vacations
Key Competencies
- Striving to grow in relationship with Christ while living out the Catholic faith
- Friendly and easy-going, making guests feel welcome, comfortable, and valued
- Resourceful and responsive to others’ needs with a desire to serve
- Detail-oriented, perceptive and disciplined
- Able to exercise discretion and maintain confidentiality
- Able to work independently, take initiative, and prioritize
- Effective in oral and written communication
- Able to organize and multitask efficiently
- Strong calendar management
- Able to perform basic math functions and provide accurate financial receipts
Qualifications
- Post-secondary administrative education (community college, private college) an asset
- Proven experience in reception or relevant position
- Familiarity with office machines (e.g. computer, printer/copier, office phone system) as well as a working knowledge of Google Suite and MSOffice products
- Proficient in English (oral and written)
- Knowledge of/Familiarity with the Catholic faith
- Communications experience preferred
Work Hours: Monday-Friday, 9:00am-12:00pm
Compensation & Perks:
- $22 per hour
- On-site parking
- Vacation pay
- Supportive, faith-based work environment
- Pension enrollment possible after 2 years of employment. This position is not eligible for health and dental benefits.
Employment in and by the Church is substantially different from secular employment. Church employees are held to a different and, many times, higher standard of conduct. Church employees must conduct themselves in a manner which is consistent with and supportive of the mission and purpose of the Church.