WD Co-Auto is growing again! We are looking for an Order Desk & Sales Coordinator to support both internal teams and our dealership members from our Calgary office. This is a great opportunity for someone who thrives in a fast-paced environment, enjoys keeping things organized, and takes pride in supporting a team and clients behind the scenes.
Location & Travel:
- This full-time, permanent role is based in Calgary
Ideal Candidate:
- Detail-oriented and organized – You’re the person who notices when something’s off and takes action to fix it. You like structure, accuracy, and keeping systems running smoothly.
- Process-focused – You understand the importance of clean data, consistent order entry, and follow-through. You work efficiently and take ownership of your tasks.
- Comfortable supporting both internal teams and customers – You’re happy to hop on the phone or respond to an email when needed, and you work well with sales reps, warehouse teams, and customers alike.
- Calm under pressure – You manage your time effectively and can juggle multiple priorities without getting flustered.
- Strong communicator and tech-savvy – You know how to keep things moving through email, phone, and CRM tools like HubSpot, and you’re quick to learn new systems.
What You’ll Do:
Responding to inbound calls and emails
- Entering sales orders and creating accurate quotes
- Updating CRM contact details and maintaining customer records
- Creating new web users and managing supply lists
- Responding to inbound calls and emails
- Matching invoices and POs to ensure billing accuracy
- Performing item and pricing maintenance
- Supporting HubSpot CRM data and task upkeep
- Coordinating shipping and receiving
- Assisting with cycle inventory counts
- Supporting general administrative and operational tasks onsite
What You’ll Bring:
- 2+ years of experience in an administrative, inside sales, or customer support role
- Strong attention to detail, organization, and time management
- Proficiency with CRM systems (HubSpot preferred) and order entry processes
- Experience with shipping/receiving or warehouse coordination is an asset
Why Join WD Co-Auto
- Competitive Pay: an annual base salary depending on level of experience.
- Amazing Benefits: Dental, extended health care, life insurance, and paid time off, access to an Employee Purchase Program
About WD Co-Auto
We are Western Canada’s largest dealer-owned purchasing group, serving hundreds of automotive dealerships across the country. Our Calgary team plays a key role in supporting our national operations, and this role is essential to helping us deliver on our promise of value, service, and support.
Apply today and become part of a high-performance team in a fast-paced, growing organization.