About Us
Venera Immigration is a trusted immigration consultancy firm committed to providing personalized and reliable immigration solutions to individuals and families. We pride ourselves on professionalism, integrity, and dedication to client success. As we continue to grow, we are seeking an experienced and highly organized Office Manager to join our team.
Responsibilities
As the Office Manager, you will oversee the daily operations of the office to ensure smooth workflow, efficiency, and a professional environment. Your responsibilities will include:
- Managing and supervising day-to-day office operations.
- Coordinating schedules, meetings, and communication between staff and clients.
- Maintaining accurate records, filing systems, and office documentation.
- Handling office correspondence, emails, and phone inquiries in a professional manner.
- Assisting with immigration case file preparation and supporting consultants as needed.
- Overseeing inventory, office supplies, and vendor relationships.
- Ensuring compliance with company policies and procedures.
- Supporting HR functions such as onboarding, scheduling, and staff coordination.
- Preparing reports, maintaining databases, and ensuring confidentiality of client information.
Qualifications
- Previous experience as an Office Manager, Administrative Manager, or similar role.
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Proficiency in MS Office Suite (Word, Excel, Outlook) and general office software.
- Knowledge of immigration processes (asset, but not mandatory – training provided).
- Ability to handle confidential information with discretion.
- Strong leadership skills with the ability to manage and support a small team.
- Diploma/Degree in Business Administration, Management, or related field (preferred).
What We Offer
- Competitive salary based on experience.
- Growth opportunities within the company.
- Supportive and professional work environment.
- Exposure to immigration law and client case management.
Job Type: Full-time
Pay: Up to $23.00 per hour
Expected hours: 30 – 40 per week
Ability to commute/relocate:
- Mississauga, ON L5T 2E1: reliably commute or plan to relocate before starting work (preferred)
Experience:
- Office management: 2 years (required)
Language:
- Punjabi and Hindi? (required)
Work Location: In person