Overview
We are seeking a detail-oriented and organized Office Assistant to join our dynamic team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing administrative support and assisting with various tasks. This position requires strong communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.
Duties
- Manage and organize files, ensuring all documents are accurately filed and easily accessible.
- Provide exceptional customer support through phone etiquette, addressing inquiries, and resolving issues promptly.
- Perform data entry tasks with a high level of accuracy to maintain up-to-date records.
- Assist in proofreading documents to ensure clarity and correctness before distribution.
- Utilize Google Suite for document creation, scheduling, and collaboration with team members.
- Support the dental receptionist in managing appointments, patient records, and office communications.
- Maintain office supplies inventory and assist with ordering as necessary.
- Collaborate with team members on various projects and administrative tasks as needed.
Skills
- Proficiency in file management and organization techniques.
- Strong knowledge of office procedures and practices.
- Excellent proofreading skills with attention to detail.
- Effective phone etiquette for professional communication.
- Experience in data entry with a focus on accuracy.
- Familiarity with Google Suite applications (Docs, Sheets, Calendar).
- Previous experience as a dental receptionist is a plus but not required.
- Basic knowledge of QuickBooks is advantageous for financial record management.
- Strong customer support skills to enhance client interactions.
- Ability to work collaboratively as part of a team while also being self-motivated.
This Office Assistant position is an excellent opportunity for individuals looking to grow their administrative skills in a supportive environment while contributing to the overall efficiency of our operations.
Job Types: Full-time, Part-time, Casual, Internship / Co-op
Pay: $15.00-$24.73 per hour
Expected hours: No more than 40 per week
Additional pay:
- Bonus pay
Benefits:
- Dental care
- Extended health care
Flexible language requirement:
- French not required
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- Secondary School (preferred)
Experience:
- Customer relationship management: 1 year (preferred)
- Internet of things: 1 year (preferred)
- Microsoft Office: 1 year (preferred)
Language:
- English (preferred)
Work Location: In person