The Maintenance Coordinator is responsible for the smooth functioning of the maintenance coordination service to client co-ops and provides general administration within COHO’s maintenance operations.
Maintenance Coordination
- Receiving and data entry coordinating building maintenance work orders
- Processing work orders from inspections
- Assign work to trades companies
- Arrange access with tenants
- Follow up with trades companies
- Approve invoices for completed work and forward for payment
Reporting and Administration
- Prepare weekly and daily tracking reports
- Prepare monthly reports for each client
- Compile and professionally prepare client reports
- Assist in Client billing and monitoring receivables
- Creating reports and performing a variety of administrative and staff support duties
- Filing and organizing file cabinets
General
- Client quality control and trade company relationships
- Customer service, responding to client inquiries
- Dealing with issues with the utmost professionalism and confidentiality
- Taking meeting notes, daily reports
- Attending client meetings and site visits
- Performs all other duties as assigned by management, including attending meetings in evenings occasionally
Knowledge, Skills and Abilities
- Professional business manner
- 3-5 years’ experience of property/building maintenance
- Highly organized, with excellent planning and time management skills
- Reliability, accuracy and attention to detail
- Fast learner, able to take initiative and problem solve
- Excellent interpersonal skills, including judgement, tact, integrity and patience
- Experienced computer user, esp. MS Word, MS Excel, MS Outlook
- Excellent spoken and written English, including proofreading skills
- Computer proficiency, including knowledge of Windows environments and advanced
- Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
- Experience with or knowledge of housing co-ops an asset
- Able to maintain confidentiality
CONDITIONS OF EMPLOYMENT
This position is based in Vancouver office of COHO Management. There is some flexibility to start 30 minutes earlier or 30 minutes later. The end time will reflect 7 hours of work excluding breaks.
Following successful completion of probation, the employee may choose to work 2 days from a remote location. This is subject to approval by the Executive Director of COHO and is dependent on performance and operational requirements.
Job Types: Permanent, Full-time (35-40 hours/week)
Pay: $28.08/hour
Benefits:
- Dental care
- Extended health care
- Paid time off
- Vision care
Schedule:
- Monday to Friday (8:30 AM to 5 PM)
Job Type: Full-time
Pay: $28.08 per hour
Benefits:
- Dental care
- Extended health care
- Paid time off
- Vision care
Work Location: Hybrid remote in Vancouver, BC V5L 3Y3