Intermediate Analyst, Advancement Services

Job Type:

Employee

Duration in Months (for fixed-term jobs):

31

Job Family:

Advancement and Alumni Relations

# of Open Positions:

1

Faculty/Service - Department:

Research & Pipeline

Campus:

Main Campus

Union Affiliation:

SSUO

Date Posted (YYYY/MM/DD):

2025/08/21

Applications must be received BEFORE (YYYY/MM/DD):

2025/09/01

Hours per week:

35

Salary Grade:

SSUO Grade 10

Salary Range:

$80 942,00 - $102 245,00

About the department:
University Advancement plays a pivotal role in fostering meaningful connections between the University and its alumni, donors, and partners. Our team is dedicated to advancing the University's mission by securing philanthropic support, engaging with our vibrant alumni community, and building partnerships that drive innovation and excellence. Through strategic initiatives and collaborative efforts, we help shape the future of the University, ensuring that it continues to thrive as a leading institution of higher education and research. Together, we empower our students, faculty and researchers to make a lasting impact on the world.

Position purpose:

The incumbent is responsible for actively supporting fundraising efforts and engagement outreach of the University. As an integral part of the Advancement team, the incumbent identifies and researches prospects and constituents, tracks movement through the donor cycle, analyzes key fundraising metrics as well as develops tools to make data visible and usable. This role will manage the process of sourcing, identifying, researching and tracking prospects and constituents in the database and provide training for the effective use of the system and reports.

In this role, you will:

• Prospect management and research: Arranges individual and group meetings with Advancement staff and Senior Leadership, which includes Managers, Directors, Deans, the office of the Vice President (Advancement) and President, to review strategies for prospect and pipeline development. Conducts high-level prospect research and analysis activities and monitors pipelines to provide timely and accurate analytical information to advise staff on strategies to advance files. This will include advice and support for data requirements.
• Pipeline Management and research: Tracks fundraiser activities and helps to move prospects through the pipeline phases. Uses research, data mining, and analytics, to identify new prospects to optimize the growth of pipelines.
• Prospect and research management Tools: Develops and implements pipeline and prospect management tools to assist Advancement staff to keep a robust pipeline, which will inform staff of their targets and university-wide campaign goals. In combination, prospect research tools or databases will assist with tracking and generating prospects for the pipeline.
• Training: Provides training support and troubleshoot questions for Advancement staff related to the coding of their pipelines, and the use of systems and reporting.
• Reporting: Prepare various moderately complex reports, on a scheduled as well as ad-hoc basis, on the health of pipelines and prospect moves for advancement teams to provide recommendations to managers, directors and senior leadership. This includes, profiles, peer screening, and environmental scans. In that sense, the incumbent helps design analytical tools such as dashboards and performance indicator reports.
• Records management: Implement and manage an effective filing and records management system to preserve the confidentiality of the records and ensure that complete and accurate documentation is available for future reference. Ensure data integrity of systems by running validation reports and flagging inconsistencies. Provides a regular mechanism for system improvements and modifications on tracking and reporting systems.
• Continuous Improvement: Keeps apprised of emerging strategies on prospect research and pipeline management and identifies opportunities to integrate these strategies into the University’s advancement service and to standardize business processes.
• Other related duties: Performs other duties in support of the University’s prospect management and research efforts as assigned.

What you will bring:

• Degree in library sciences, information management, business or a related field, or an equivalent combination of education and experience.
• Five (5) years of experience in advancement research, prospect management, fundraising, in higher education or non-profit environment.
• Bilingualism – French and English (spoken and written).
• Superior interpersonal skills, with proven ability to successfully collaborate with varied parties in a professional and diplomatic manner.
• Demonstrated understanding of development and major gifts fundraising and how research and prospect management support development efforts as well as experience working with frontline fundraisers to evaluate moves management.
• Strong analytical skills: able to influence, analyze and synthesize data and present findings that are clear and actionable to a variety of Advancement professionals.
• Understanding of multiple screening strategies and methodologies, including data mining, segmentation, and analytics.
• Ability to work independently and proactively, and function in a collaborative team environment, exhibiting self-reliance, and an ability to form effective working partnerships with colleagues.
• Strong computer skills (word processing and database analysis) and ability to learn new systems quickly. Knowledge and advanced skills in Microsoft Office are strong assets.
• Working knowledge of French and English, with fluency (written, comprehension and spoken) in at least one of these two languages
• Familiarity with PIPEDA (Personal Information Protection and Electronic Documents Act) is a strong asset. The role requires the ability to use sensitive and confidential information appropriately.
• Experience providing training to individuals and groups in both French and English would be a strong asset.

#Li-MP1

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.