Human Resources Associate

About the role:

As a Human Resources Associate at Estateably, you’ll have the opportunity to get hands-on experience across all areas of HR. You’ll work closely with the HR Manager to keep our HR operations running smoothly and support our positive employee experience at every stage. If you have a service-first mindset, a strong sense of ownership, and are eager to learn, this role offers a meaningful way to contribute to a dynamic, fast-growing company.

What you can expect:

• Partner with the HR Manager to maintain efficient workflows across all HR functions.
• Ensure employee files are organized, up to date, and securely stored in compliance with record-keeping standards.
• Maintain employee data in the HRIS platform, managing updates across the employee lifecycle.
• Assist with hiring activities by screening resumes, scheduling interviews, coordinating communication with candidates, and preparing offer letters.
• Reconcile health benefit invoices with payroll deductions and ensure accuracy in monthly reporting.
• Support performance review cycles, including scheduling, employee communication, and system updates.
• Respond to employee questions, escalate concerns when necessary, and contribute to a supportive work environment.
• Assist in documenting HR processes and identifying areas for optimization and clarity.
• Compile and organize data for internal reports and dashboards to track HR metrics.
• Manage office supply needs and contribute to the day-to-day operational needs of the team.
• Help plan and execute team-building events, celebrations, and initiatives to enhance employee engagement.
• Participate in cross-functional initiatives and ad hoc projects led by the HR team.

Desired skill set:

• Exceptional organizational skills and keen attention to detail.
• Clear, professional communication style with a friendly and approachable tone.
• Advanced English fluency is essential for internal communication across regions.
• High level of discretion in handling confidential information.
• Tech-savvy mindset with the ability to quickly learn new tools and platforms.
• Proactive and solution-oriented, especially when using digital tools to streamline workflows.
• Comfortable managing multiple priorities in a fast-paced, evolving environment.
• Collaborative and team-oriented with a strong service mindset.
• Post-secondary education in Human Resources, Business Administration, or a related field (preferred).

Why Estateably:

Over the next 25 years, more than $60 trillion will be transferred between generations— yet professionals and the families they serve are wholly underserved in their tools to navigate the estate and trust administration process. Estateably was founded to change that.Here’s why you’ll want to be part of it:

• Massive market opportunity: We're tackling one of the largest wealth transfers in history, in an industry overdue for transformation.
• Rapid growth and adoption: Since launching in 2021, we’ve become the fastest-growing estate and trust platform in North America, serving 1,000+ firms across Canada and the U.S.
• Real problems, real impact: Our platform helps fiduciaries handle complex, sensitive workflows that directly affect professionals and their practices.
• Bold, ambitious vision: We’re not here to make small improvements—we’re rethinking how the industry works from the ground up.

What our team has in common:

• A hunger to learn fast and continuously.
• High ownership and accountability for results.
• A can-do, solution-oriented mindset.
• Strong collaboration skills and a team-first attitude.
• Comfort with change and fast-paced environments.

Perks & Benefits:

• Flexible hours & remote work.
• Participation in our company Employee Stock Option Plan.
• Yearly bonus based on performance.
• Full participation in our company’s group health, dental, and virtual medicine plans.
• Wellness Benefit.
• Computer equipment.

Please note that this position requires advanced English proficiency, both written and verbal, to be able to provide support to our team members from provinces outside of Quebec and in the US. This role is intended for candidates based in the Greater Montreal area. While the position is primarily remote, you must be available to work from our Montreal office one day per week.Eligibility RequirementThis position is offered through the Youth Employment and Skills Strategy (YESS). To be considered, candidates must meet the following criteria:

• Be between 15 and 30 years of age at the start of the job placement
• Be a post-secondary graduate
• Be a Canadian citizen, permanent resident, or have been granted refugee status in Canada
• Be legally entitled to work in Canada according to the applicable provincial legislation and regulations
• Be a first-time participant in a Youth Employment and Skills Strategy work experience program targeted at post-secondary graduates

Applicants who do not meet these requirements are not eligible for this opportunity.

Apply Here: https://estateably.applytojobs.ca

Job Type: Full-time

Pay: $45,000.00-$55,000.00 per year

Benefits:

• Dental care
• Disability insurance
• Extended health care
• Flexible schedule
• Life insurance
• Paid time off
• Stock options
• Vision care
• Wellness program
• Work from home

Work Location: In person