Human Resources and Contracts Manager

POSITION SUMMARY

This position is a senior member of the Administration Department at the Taku River Tlingit First Nation (TRTFN), and in addition to the core duties of the position, supports the Administration team with mentoring role to all junior administration staff.

WORK THAT MATTERS

You are passionate about improving outcomes for Indigenous Peoples. You enjoy working as part of a team and can deliver individual results. You thrive in an environment which allows you to make a high impact towards the future of an Indigenous Community.

DUTIES AND RESPONSIBILITIES

Human Resources Manager Duties:

• Performs all recruitment lead functions for TRTFN including advertising, setting up interviews, suggesting questions, requesting security checks and doing reference checks, working with managers to ensure standard job descriptions are developed, and funding is in place with coding for the positions planned.

• Ensures policy and orientation material and forms are available for managers and staff and that policy is up-to-date.

• Makes managers and supervisors aware of performance management schedule and any increases granted for staff are applied in a consistent manner and can be accommodated within existing budgets.

• Supervise training coordinator to coordinate training sessions and seminars.

• Ensures organized and confidential files are in place for all employees and contractors.

• Works with Chief Administrative Officer (CAO) and managers to promote a Tlingit culturally sensitive work place that reflects the observance of Human Rights, is inclusive, and that any incidences of lateral violence or harassment are referred to the CAO immediately through the TRTFN grievance process.

• Answering all internal and external HR-related queries and requests.

• Human Resources program development proposal writing where applicable.

• Assisting with payroll administration.

• Preparing correspondence, advertisements, and other documents related to human resources and contracts.

• Other related duties as required.

Contracts Manager Duties:

• Ensures Finance Policy guidelines are followed with respect to contracts, providing tenders where warranted and ensuring signing authorities are applied in alignment with contract amounts.

• Supervise the contracts coordinator to ensure all contracts are in place for all contractors, there is funding available and coding for contracts in place, and contractors are in compliance with the contracts they are performing under.

• Monitor contracts, and moving forward with extension, close-out, or renewal of contracts.

• Ensuring all contract details align with federal, provincial, and local laws, as well as cooperate guidelines, policies, objectives, and goals.

• Draft responses to contract bids, negotiations, and proposals.

• Review existing contracts to locate any potential breaches and to add updates as requested by signers.

• Write and send requests for proposals to potential vendors/contractors.

• Adding process improvements to existing company contract policies to ensure compliance and reduce any potential risks.

• Other related duties as required.

General Administrative Oversight:

• Mentoring other administration staff, particularly new staff on correct administration procedures in compliance with TRTFN policies and best practice. Word processing correspondence, memorandums, documentation, etc., from written or oral instruction using various software programs.

• Conducting basic budgeting, financial, program, policy, and related research using various software applications and producing tables, charts, documents as required.

• Ensures tracking of contributions and assists with reporting where applicable.

• Filing using standardized filing practices.

• Other related duties as required.

Other:

• Prepare quarterly Finance report to CDC and CAO including budget analysis comparing current budget to actual.

• Prepare budget amendments as necessary.

• Attend CDC meetings (regular and in-camera) when necessary.

• Perform such other duties and responsibilities as may be assigned from time to time.

Knowledge, Skills, and Abilities:

• Able to juggle numerous tasks in a busy environment and conduct business in a professional manner.

• Knowledge of Indigenous culture, traditions, and of systemic issues faced by Indigenous people, and of the political and administrative structures of Indigenous Government(s).

• Experience in Indigenous Government(s) and/or public sector is preferred.

• Excellent interpersonal, communication, and presentation skills.

• Problem solving and critical thinking skills.

• Able to work independently with minimal day-to-day supervision as well as working within a collaborative team framework.

• Proficiency in MS Office Suite, particularly for drafting documents, data management, maintaining accurate, timely and thorough clinical documentation, and tracking quality improvements.

TRAINING, EDUCATION, AND EXPERIENCE

Training, Education & Experience

• Human resources certificate or related course work, or an acceptable combination of education, training, and/or experience.

• 2 years of experience as an HR coordinator, or an acceptable combination of education, training, and/or experience.

• Exposure to Labor Law and employment equity regulations.

• Administrative or secretarial program course work including bookkeeping courses, and/or at least two of related administrative experience.

SKILLS

· Thorough knowledge of effective management techniques and labor relations practices related to the supervision of employees including selection, training, coaching, mentoring, and evaluation.

· Strong oral and written communications skills.

· Ability to understand, interpret and develop complex oral and written instructions.

· Knowledge of contracting, negotiating, and change management.

· Ability to analyze financial data and prepare financial reports and statements.

· Ability to motivate staff to produce quality materials within tight timeframes.

· Ability to participate in and facilitate group meetings.

· Advanced proficiency with spreadsheet programs and applications.

· Effective diligence and a high degree of accuracy.

TRAINING REQUIRED - All employees are expected to participate in many types of training – some of them annually. Topics would include:

· Trauma Informed Care

· Lateral Kindness

· Workplace harassment and Violence prevention

· WHMIS 2015

COMPETANCIES

1. Elevated level of integrity, confidentially, and accountability.

2. Strong work ethic and positive team attitude.

3. Sound analytical thinking, planning, prioritization, and execution skills.

4. Ability to respond appropriately in pressure situations with a calm and steady demeanor.

5. Well-defined sense of diplomacy, including solid negotiation, conflict resolution, and people management skills. Able to effectively communicate both verbally and in writing.

CONDITIONS OF EMPLOYMENT

• Class 5 driver’s license and clean drivers abstract.

• Criminal Record Check and Vulnerable Sector Check (RCMP Clearance) mandatory.

• The Human Resources and Contracts Manager will work the standard Monday to Friday within the hours required to ensure effective performance. It is understood that additional hours will be required to fulfill the duties of the position.

• Position requires the ability to attend and conduct presentations, as required.

• The Human Resources and Contracts Manager is required to use desktop computers and peripherals.

• As a member of the management team the Human Resources and Contracts Manager will be entitled to the benefits and conditions of employment as approved by Clan Directors Council (CDC).

WORKING CONDITIONS:

• Work setting includes the offices and central work locations of Taku River Tlingit First Nation (TRTFN).

• Living in the traditional territory of the TRTFN you will have the privilege to learn about Tlingit culture and traditions. There are many places to explore and experience adventures within Tlingit Territory. Most residents go fishing, hiking, snowshoeing, canoeing, kayaking, snowmobiling, hunting, quading, boating, skiing, mountain biking and much more. Atlin is located approximately 175 KM (2.5 hours drive) south of Whitehorse, YT, and offers a family-oriented lifestyle with affordable living. There is a Grade K-12 school with small class sizes.

**Relocation package available for the right candidate.

Job Type: Full-time

Pay: $80,000.00-$89,000.00 per year

Benefits:

• Company events
• Dental care
• Extended health care
• On-site parking
• Paid time off
• Relocation assistance
• Vision care

Ability to commute/relocate:

• Atlin, BC: reliably commute or be willing to relocate with an employer-provided relocation package (required)

Education:

• AEC / DEP or Skilled Trade Certificate (preferred)

Experience:

• Administrative: 2 years (preferred)

Work Location: In person