EVERGREEN HOME FOR SPECIAL CARE - HR Coordinator
POSITION SUMMARY:
Reporting to the Administrator, the Human Resources (HR) Coordinator will undertake a variety of HR administrative duties. Responsible for facilitating daily HR functions like full-cycle recruitment, staff scheduling, assisting with payroll, attendance management, maintaining personnel files and other administrative duties.
JOB SPECIFICATIONS:
- Human Resources Diploma/certificate
- 2 years of related experience
- Understanding of medical terminology considered an asset
- Knowledge of staff schedule preparation
- Experience in hiring, staff scheduling and attendance management
- Strong written and oral communication skills
- Experience in unionized environment preferred
- Strong knowledge and skill with Microsoft Excel, Word and Outlook
- Demonstrated strong interpersonal communication skills and commitment to a team approach.
REPORTING RELATIONSHIPS: Reporting to the Administrator
KEY RESULT AREAS
DUTIES:
ADMINISTRATIVE:
- Compile various statistical reports.
- Maintain up-to-date personnel files
- Assist with maintaining policies and forms
- Assist with clerical duties in the absence of other administrative staff such as payroll backup, etc.
- Responsible for reviewing staff incidents, submit WCB reports,
- Coordinate "Stay At Work" program with department heads, medical professionals and WCB personnel
- Explain to staff use of computer programs as required
NURSING AND OTHER DEPARTMENTS:
- Prepare time schedules in accordance with needs of the department, collective agreement(s) and Department of Seniors and Long Term Care staffing guidelines
- Receive calls from staff when calling in ill or absent and replaces as necessary
- Adjust schedule where necessary and/or possible upon receipt of staff requests and illness
- Maintain the staff schedules and update as necessary
SAFETY:
- Familiar with fire regulations, exits, fire alarms and extinguishers.
- Knowledgeable of safety standards of the facility and complies all such standards.
- Familiar with the Emergency Disaster Plan of the facility.
CONDUCT/ETHICS:
- Maintain confidentiality regarding residents, families, employees and the facility.
- Maintain good communication with other departments to ensure co-operation and team work.
- Adhere to the facility policies
OTHER RELATED DUTIES:
- Assist with ordering supplies as required
- Assist with inventory as required
- Assist in various clerical duties in the absence of other Administrative staff
- Data inputting and filing as assigned.
- Attend Administration as well as general staff meetings.
- Carries out other duties as assigned.