HR Coordinator

EVERGREEN HOME FOR SPECIAL CARE - HR Coordinator

POSITION SUMMARY:

Reporting to the Administrator, the Human Resources (HR) Coordinator will undertake a variety of HR administrative duties. Responsible for facilitating daily HR functions like full-cycle recruitment, staff scheduling, assisting with payroll, attendance management, maintaining personnel files and other administrative duties.

JOB SPECIFICATIONS:

• Human Resources Diploma/certificate
• 2 years of related experience
• Understanding of medical terminology considered an asset
• Knowledge of staff schedule preparation
• Experience in hiring, staff scheduling and attendance management
• Strong written and oral communication skills
• Experience in unionized environment preferred
• Strong knowledge and skill with Microsoft Excel, Word and Outlook
• Demonstrated strong interpersonal communication skills and commitment to a team approach.

REPORTING RELATIONSHIPS: Reporting to the Administrator

KEY RESULT AREAS

DUTIES:

ADMINISTRATIVE:

• Compile various statistical reports.
• Maintain up-to-date personnel files
• Assist with maintaining policies and forms
• Assist with clerical duties in the absence of other administrative staff such as payroll backup, etc.
• Responsible for reviewing staff incidents, submit WCB reports,
• Coordinate "Stay At Work" program with department heads, medical professionals and WCB personnel
• Explain to staff use of computer programs as required

NURSING AND OTHER DEPARTMENTS:

• Prepare time schedules in accordance with needs of the department, collective agreement(s) and Department of Seniors and Long Term Care staffing guidelines
• Receive calls from staff when calling in ill or absent and replaces as necessary
• Adjust schedule where necessary and/or possible upon receipt of staff requests and illness
• Maintain the staff schedules and update as necessary

SAFETY:

• Familiar with fire regulations, exits, fire alarms and extinguishers.
• Knowledgeable of safety standards of the facility and complies all such standards.
• Familiar with the Emergency Disaster Plan of the facility.

CONDUCT/ETHICS:

• Maintain confidentiality regarding residents, families, employees and the facility.
• Maintain good communication with other departments to ensure co-operation and team work.
• Adhere to the facility policies

OTHER RELATED DUTIES:

• Assist with ordering supplies as required
• Assist with inventory as required
• Assist in various clerical duties in the absence of other Administrative staff
• Data inputting and filing as assigned.
• Attend Administration as well as general staff meetings.
• Carries out other duties as assigned.