Job Title: Executive Assistant to Director of Construction and President of Property Management
Job Summary: We are seeking a highly organized and professional Executive Assistant to support 2-3 executives. The ideal candidate will provide comprehensive administrative support, coordinate schedules, facilitate communication, and assist with project documentation to ensure smooth operation of the construction and property management department.
Key Responsibilities:
· Manage and maintain the director’s calendar, schedule meetings, and coordinate appointments
· Prepare, review, and distribute correspondence, reports, and presentations
· Handle incoming calls, emails, and inquiries efficiently and professionally
· Assist with project documentation, contracts, and reports to ensure accuracy and timely completion
· Coordinate travel arrangements and prepare itineraries
· Facilitate communication between the director and internal/external stakeholders
· Support in organizing meetings, including preparing agendas and taking minutes
· Assist with budgeting, expense tracking, and procurement activities
· Prioritize tasks and manage multiple deadlines effectively
· Provide general administrative support as needed
Qualifications:
· Proven experience as an executive assistant or in a similar administrative role, preferably in construction, property management or related industries
· Excellent organizational and time management skills
· Strong written and verbal communication abilities
· Proficiency in MS Office Suite (Word, Excel, PowerPoint) and project management tools
· Ability to handle sensitive information with discretion
· Knowledge of construction industry terminology and processes is a plus
· Knowledge of property management is a plus
· College Level education required; additional education or certification is a plus
Working Conditions:
· Office environment with some on-site visits as required
Job Type: Full-time
Pay: $41,349.66-$82,503.91 per year
Benefits:
- Casual dress
- Dental care
- Extended health care
- Vision care
Work Location: In person
Expected start date: 2025-09-02