We are looking for an experienced Condominium Property Manager. The Condominium Property Manager is responsible for overseeing the day-to-day management, maintenance, financial administration, and governance support of condominium corporations. The role ensures that the property is well maintained, the Board of Directors is effectively supported, and unit owners and occupants receive professional and responsive service in accordance with the Condominium Act, 1998, and applicable regulations in Ontario.
The ideal candidate should have:
- Education: Diploma or degree in Property Management, Business Administration, or a related field preferred.
- License: must hold a General License as a Condominium Manager with the Condominium Management Regulatory Authority of Ontario (CMRAO) in good standing.
- Minimum 3 years of experience managing condominium properties; experience managing commercial condominium properties is an asset.
- Strong knowledge of the Condominium Act, 1998, relevant regulations, and industry standards.
- Proficiency with MS Office and property management software (e.g., Yardi, Buildium, Condo Control).
- Excellent communication, negotiation, and organizational skills.
- Ability to handle multiple priorities and resolve issues diplomatically.
The Condominium Property Manager’s responsibilities include but not limited to:
Operations & Maintenance
- Oversee day-to-day operations of the condominium property, including common elements, amenities, and building systems.
- Conduct regular site inspections to ensure compliance with safety standards, cleanliness, and maintenance protocols.
- Coordinate and supervise contractors, trades, and service providers (e.g., cleaning, landscaping, security, mechanical systems).
- Respond promptly to emergencies, service disruptions, and unit owner/occupant concerns.
Financial Management
- Prepare annual operating and reserve fund budgets in collaboration with the Board.
- Review and approve invoices, manage expenses within approved budgets.
- Assist with collection of common element fees and follow up on arrears.
- Provide monthly financial reports and variance analyses to the Board.
Board & Governance Support
- Act as primary liaison to the Board of Directors and attend Board and Annual General Meetings.
- Prepare meeting agendas, management reports, and minutes.
- Advise the Board on governance matters, compliance with the Condominium Act, and industry best practices.
- Assist with implementing Board decisions and policies.
Administration & Communication
- Maintain accurate records, including owner/occupant databases, contracts, and compliance documentation.
- Oversee preparation and distribution of notices, newsletters, and owner/occupant communications.
- Process work orders, status certificates, and related documentation.
- Manage insurance claims and coordinate renewals.
Compliance & Risk Management
- Ensure the corporation complies with legal, regulatory, and insurance requirements.
- Oversee preparation and execution of reserve fund studies, audits, fire safety plans, and other statutory obligations.
- Implement risk management practices and ensure health and safety standards are maintained.
Work Schedule:
- 8-hour shift, 9am to 5pm
- Monday to Friday
- Attendance at evening meetings as required
- On call availability for emergencies
12-month contract with potential to extend
Job Type: Fixed term contract
Contract length: 12 months
Work Location: In person
Application deadline: 2025-08-22