Job Posting – AR/AP Assistant
Maxx North America Services Ltd., one of Alberta’s most progressive and innovative pipeline and water management service companies, is looking to hire a team spirited accounts AP/AR assistant to work with our accounting team. This is an ideal entry level position for candidates who are looking to step into the accounting profession. The selected candidate will be reporting to the Assistant Controller.
- Create and Submit Sales Invoices to Customers,
- Review projects LEMs (Labor, Equipment, Materials) for accuracy, completeness, customer approvals before creating an invoice
- Uploading LEMs in Customer Invoicing Portals, Monitor LEMS for approvals, resolving any discrepancies internally or externally,
- Review all customer POs prior to invoicing approved LEMS to ensure invoices are following the respective PO terms,
- Apply all customer payments in Sage to respective invoices, and update invoice status in Aimsio,
- Investigate, follow-up and resolve any payment discrepancies with the customer and take corrective actions.
AP Responsibilities:
- Perform data entry of vendor invoice information with high level accuracy having complete understanding of where and how it affects the financials,
- Reconciling vendor statements to accounting records,
- Resolve vendor concerns,
- Code credit card transactions by working with project managers,
- Maintain confidentiality of financial information through tight adherence to internal controls,
- Answer phones/emails in a professional manner and address or escalate inquiries,
- Assist Corporate controller in administrative tasks,
Qualifications & Experience:
- Completion of high school and an accounting/business certificate program from an approved business school/post-secondary institution,
- Knowledge and understanding of provincial and federal legislation (GST/HST/PST) regarding accounts payable duties is an asset,
- Knowledge of corporate and departmental policies, procedures, by-laws, and processes in the performance of accounts payable duties.
- Knowledge of accounting and administrative procedures. Excel, Word, Outlook etc.,
- A minimum one-year experience in AR/AP environment
Job Type: Full-time
Maxx North America Services is fast-growing, privately held, owner-operated Canadian corporation offering competitive wages and benefits, a friendly team atmosphere, and a family-based company culture. Maxx operates 3 core divisions: Pipeline Maintenance & Tracking, Pipeline Integrity, and Water Management Solutions. Many of our team work in more than one division!
If you feel this position is something you’d be interested in exploring further, please submit your resume for this posting. Only those selected for an interview will be contacted.