The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.
In accordance with the university's Preferential or Limited Hiring Policy (HR6110) and pursuant to Section 42 of the BC Human Rights Code, preference will be given to members of the following designated group(s). Candidates from the group(s) who wish to qualify for preferential consideration are encouraged to self-identify.
- Indigenous Peoples
The Office of the Vice-President Indigenous (OVPI) is in the early phases of drafting a policy and developing a process to verify declarations of Indigenous identity, citizenship and membership at UVic where these claims result in material advantages, such as employment in an Indigenous-specific position. While the policy is not in place at this time and will not be retroactively applied, candidates will be required to complete the Indigenous Citizenship Declaration (ICD) process should they apply for, or access, future opportunities resulting in material gain.
For more information about the ICD initiative, please visit the Indigenous Citizenship Declaration website and please feel free to reach out to vpiicd@uvic.ca if you have specific questions or concerns.
*This position is eligible for a Hybrid Work Arrangement*
The salary range for this position is:
- Recruitment range: $75,755- $83,525 starting salary determined by the PEA Collective Agreement.
- Performance range: $98,528 salary range ceiling is available through annual performance increases.
Mandate:
An Administrative Officer plays a vital role in ensuring the faculty and/or department functions efficiently and effectively by managing administrative processes and procedures, supervising staff and coordinating with other departments and colleagues as needed.
Objectives:
- Improve current processes and optimize procedures to ensure the School or Department operates smoothly and effectively.
- Oversee office operations and planning, financial management and assistance to the School Director or Department Chair.
- Support the School or Department leadership to meet long-term planning and academic goals.
- Supervise administrative staff including recruiting, performance development, coaching and workload management.
This position requires a level of education, training, and experience equivalent to an undergraduate degree plus three years of relevant experience. An equivalent combination of education, training, and experience may be considered.
Knowledge, skills, and abilities include:
- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
- Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences and situations.
- Demonstrated experience leading and motivating a team of professionals.
- Demonstrated administrative and organizational skills.
- Excellent critical thinking and problem-solving skills.
- Demonstrated commitment to collaborative approaches and decision-making in a team environment.
- Demonstrated experience creating technical materials such as budget analysis, proposals and presentations.
- Ability to gather, synthesize, evaluate, and interpret information from a variety of sources.
- Ability to learn, navigate and transfer skills relating to data management software (i.e. Banner, FAST, Cascade or equivalents)”.
- Experience working with various social media platforms and how each network can be optimally applied in different scenarios.
- Experience in maintaining confidential and sensitive information.
- Ability to build and maintain positive working relationships.
- Demonstrated proactive judgement and initiative to manage day-to-day operations.
- Ability to work collaboratively in a team environment.
- Ability to apply project management best practices to achieve project goals on time.
- Demonstrated experience providing leadership and supervision to staff in a unionized and diverse environment is an asset.
Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.
Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.
Read our full equity statement here: www.uvic.ca/equitystatement.
Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.
What UVic Offers: To learn more click here