JOB DESCRIPTION
ADMINISTRATIVE COORDINATOR
POSITION TYPE: Full Time - 35 hours per week
REPORTS TO: Manager of Recreation and Community Services
DESCRIPTION
The Administrative Assistant is responsible for day-to-day office administration, program registration, payment processing and provides exemplary service to MHRD customers, contract instructors, and staff.
Primary Role
- Serves as the primary MHRD receptionist (processes registrations and payments, answers and directs incoming calls, assists in-person customers, and replies to all web- based enquiries and general emails)
Secondary Responsibilities
- Performs clerical/bookkeeping duties
- Provides administrative support for recreation programs and events
- Supports MHRD staff and contract instructors
- Manages office services
- Daily office upkeep
- Track and manages program equipment
Knowledge & Ability
The Administrative Coordinator must demonstrate the following skills:
- Excellent verbal and written communication skills
- Exceptional organizational skills and strong attention to detail
- Self-motivated, resourceful, and energetic
- Effective decision making and problem solving
- Ability to prioritize work, manage multiple projects, and work independently using sound judgment
- Ability to work with minimal supervision and in a team environment
- Ability to provide excellent customer service to public, community organizations, volunteers, and municipal partners
Qualifications, Education and Experience
- High School diploma
- Business Administration or training in office administration preferred
- Proficient in the use of Microsoft Office 365 products (Word, Excel, Outlook, PowerPoint), and the demonstrated ability to learn new technology
Working Conditions:
- Travel using a personal vehicle is a requirement for this position.
- Work within MHRD office hours (8:30 am – 4:30 pm, Monday – Friday, excluding statutory holidays)
- Occasional requirements to work irregular hours to participate in off hour programs, meetings and events
Job Type: Full-time
Pay: From $42,000.00 per year
Benefits:
- Casual dress
- On-site parking
Education:
- Secondary School (preferred)
Work Location: In person