Position Title: ADMINISTRATIVE COORDINATOR (CAPITAL PROJECTS/ASSET MANAGEMENT)
Reports to: Manager, Capital Projects & Asset Management
Job Overview
Reporting to the Manager, Capital Projects & Asset Management, the Administrative Coordinator (Capital Projects/Asset Management) is responsible for providing administrative support to the Haisla Nation’s Capital Projects & Asset Management programs, ensuring the smooth and efficient operation. This includes providing comprehensive administrative support to the Capital Projects & Asset Management Manager; maintaining up to date and accurate records; assisting in the planning and coordination of contractors, programs and events; and assisting with scheduling, meeting logistics and preparing relevant materials. The Administrative Coordinator (Capital Projects/Asset Management) also acts as a liaison between the Capital Projects & Asset Management program and other stakeholders, including community members, government agencies, and external partners.
Organizational Status
The Haisla Nation is the band government of the Haisla people. Our mission is to build a powerful, prosperous and proud community, healthy in mind, body and spirit. We believe in building a strong and thriving community, with healthy and happy members and a sustained and prosperous environment. We are about 2023+ people, with approximately 700 living in Kitamaat Village. We have lived off the land and waters of our traditional territory for thousands of years, and it remains the focus of all we do.
Duties & Responsibilities
- Oversee daily office functions, such as handling correspondence, coordinating meetings, and maintaining organized files.
- Provide comprehensive administrative support to the Capital Projects/Asset Management program staff, including travel arrangements and managing calendars.
- Prepare, review, and distribute various documents, including reports, memos, and meeting minutes.
- Manage incoming and outgoing mail communications.
- Ensure confidentiality and security of sensitive information.
- Maintain up to date and accurate records, including filing systems, databases and archives.
- Assist with budget tracking, including processing invoices, expense claims, and purchase orders.
- Assist in the coordination of Capital Projects/Asset Management programs and events.
- Act as a liaison between the Capital Projects/Asset Management program unit and other stakeholders, including community members, government agencies, and external partners.
- Other related duties as required.
Skills & Qualifications
- High school diploma or equivalent.
- Business Administration Certificate or equivalent.
- 1 to 3 years of experience in an administrative role. Experience in a coordinator position preferred.
- Experience working for a band government or Indigenous organization an asset.
- Strong analytical and problem-solving abilities, with a focus on data-driven decision-making.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint) and various databases, search engines and Outlook/email.
- Strong organizational and time management skills with an attention to detail and accuracy in data entry and record-keeping.
- Strong interpersonal, communication, and presentation skills with the ability to professionally connect with and influence a diverse group of individuals.
- Excellent interpersonal and communication skills, both verbal and written.
- Ability to meet intensive and changing deadlines.
- Ability to work independently and as a team.
- Valid BC driver’s license and own vehicle is an asset.
- Satisfactory completion of criminal records check (with vulnerable sector screening if relevant).
Why Join Us?
We are proud to offer a supportive and inclusive work environment where your contributions make a meaningful impact. In addition to a competitive salary, we offer a comprehensive benefits package, including:
- Extended health and dental coverage
- RRSP matching up to 5.5%
- 10 days of standard vacation
- 5 days of paid self-care days
- 10 days of paid sick leave
- 10 paid days during the Christmas office closure
- 5 days of other leave for personal matters (e.g., medical appointments or household emergencies)
- Professional development and training opportunities
- Employee assistance program (EAP)
- Cultural leave and wellness initiatives
Salary Range: $30.35/hr - $35.71/hr
Position Type: Full-time
Closing Date: Will remain open until the position is filled.
While we sincerely appreciate all applications, only those candidates selected for an interview will be contacted.
Experience
Required- 1 - 3 years: Experience in an administrative or coordinator role.
Education
Preferred- Associate's degree or better in Business Administration or related field
Behaviors
Required- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
- Team Player: Works well as a member of a group
- Enthusiastic: Shows intense and eager enjoyment and interest