Job Overview
We are seeking a detail-oriented and organized Office administrator/Assistant Bookkeeper to join our team. This role is essential in maintaining accurate financial records and supporting the bookkeeping department. The ideal candidate will possess strong clerical skills, proficiency in QuickBooks, and a solid understanding of data entry processes. If you are a proactive individual with excellent customer service skills and a knack for organization, we encourage you to apply. This is a construction union environment.
Responsibilities
- Assist in maintaining accurate financial records and ledgers using QuickBooks.
- Perform data entry tasks, ensuring all information is entered accurately and promptly.
- Organize and file documents systematically for easy retrieval.
- Provide exceptional customer service by addressing inquiries and resolving issues related to accounts.
- Proofread financial documents to ensure accuracy and completeness.
- Manage phone communications with clients and vendors, demonstrating professional phone etiquette.
- Support the bookkeeping team with various clerical tasks as needed.
Requirements
- Strong organizational skills with the ability to manage multiple tasks efficiently.
- Proficiency in MS suite for document creation and management. Strong in Excel.
- Experience using QuickBooks or similar accounting software is highly desirable.
- Excellent customer service skills with a friendly demeanor when interacting with clients.
- Strong clerical skills, including attention to detail in data entry and document management.
- Ability to proofread documents for accuracy and clarity.
- Familiarity with proper phone etiquette when communicating with clients or vendors.
We look forward to welcoming a dedicated Office administrator/Assistant Bookkeeper who can contribute positively to our team while supporting financial operations and operating reception. A very unique position and work environment.
Job Type: Full-time
Pay: $35.00-$43.00 per hour
Expected hours: 40 per week
Additional pay:
- Overtime pay
Benefits:
- Casual dress
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Wellness program
Schedule:
- Monday to Friday
Education:
- Bachelor's Degree (preferred)
Experience:
- QuickBooks: 1 year (required)
- Microsoft Office: 1 year (required)
Work Location: In person
Expected start date: 2025-09-08