Job Summary:
The Accounting Assistant (Accounts Receivable) will support the finance department by performing various clerical tasks such as filing, handling mail, making phone calls, replying to emails, and basic bookkeeping. This role is crucial in helping maintain accurate financial records and ensuring smooth financial operations.
Key Responsibilities:
Accounts Payable and Receivable
- Assist in managing accounts payable and receivable processes
- Prepare and send invoices, ensure timely payments, and follow up on outstanding accounts
- Process vendor invoices, match them with purchase orders, and enter data into the accounting system
Bookkeeping
- Maintain accurate records of financial transactions
- Reconcile bank statements and financial records
- Assist in maintaining the general ledger by posting journal entries
Data Entry
- Enter financial data into accounting software with high accuracy
- Update and maintain financial records, ensuring data integrity and confidentiality
Administrative Support
- Assist in preparing financial reports, summaries, and statements
- Support the preparation of monthly, quarterly, and annual financial statements
- Maintain filing systems and ensure documents are organized and easily accessible
Audits
- Assisting with internal and external audits by providing the necessary documentation and information
- Help ensure compliance with financial policies and regulations
Other Duties
- Perform other related duties as assigned by the AR Manager, AP Manager, or CFO
- Provide support in special projects and financial analysis as needed
Qualifications:
- High school diploma or equivalent, Associate’s degree or higher in Accounting, Finance, or related field preferred
- Previous experience in an accounting or bookkeeping role is an asset
- Familiarity with accounting software (e.g., QuickBooks) is preferred
- Strong attention to detail and accuracy
- Excellent organizational and time management skills
- Good communication skills, both written and verbal
- Proficiency in Microsoft Office Suite, especially Excel
Competencies:
- Analytical Thinking: Ability to analyze financial data and identify discrepancies
- Integrity: Maintain confidentiality and integrity in handling financial information
- Team Player: Work collaboratively with the finance team and other departments
- Adaptability: Ability to adapt to changing priorities and work under pressure
Work Environment:
Occasionally may require overtime during peak periods, such as month-end or year-end
Equal Opportunity Employer:
Empire Roofing Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment.