Accounts Payable Coordinator

Mattr
$44,939 - $56,903 a year
Edmonton, Alberta
1 week ago
Responsibilities:
  • Reviewing, sorting, organizing and matching invoices for payment
  • Obtaining and monitoring Invoices (includes submitted invoices in inbox, pulling from online accounts, Pagero invoices and all other sources of invoices)
  • Processing A/P invoices/credit notes on a timely manner
  • Checking for accuracy, completeness/accuracy of supporting documents and securing approval of all A/P entries
  • Processing A/P invoices by manually entering coding or by matching invoices to purchase orders
  • Differences between the purchase order and the invoice are flagged, researched and resolved prior to entry.
  • Working in Employee Expense System (Concur) to review expense reports compliance and upload into accounting system
Payment Runs
  • Running weekly CAD/USD Cheque Run
  • Printing cheques, obtaining signatures, and releasing cheques for payment
  • “Positive Pay” bank transmissions upload
  • Setting up CAD/USD wire and ACH/ETF payments
  • Initiating ACH/Wire payment in the bank
  • Ensuring vendors/suppliers are paid within established time limits including maintenance of priority payment schedules.
  • Mailing payments to the address of record. Some payments may involve special handling rush processing, such as overnight shipments or picked up in person
  • Managing payment based on approved cash forecast/weekly payment budget amount
Vendor Management
  • Responding to supplier and/or purchaser concerns in a timely and courteous manner.
  • Verifying vendor accounts by reconciling monthly statements and related transactions. Implementing action as required to complete the reconciliation.
  • Processing vendor request for new set-up or amendments. Ensuring complete and accurate back up for ticket submission
Reconciliation and Reporting
  • Reconciling and reporting account discrepancies by investigating documentation; implementing required corrections, preparing and entering adjustments as necessary
  • Missing, duplicate and long outstanding cheques (stale dated) and vendor invoices need to be investigated, and necessary adjustments made.
  • Received not invoiced analysis and processing
  • Reviewing duplicate payments and conduction proper action as required

Other duties as assigned including participation in internal and external audits.
  • Month end duties and Ad hoc projects as required
  • Internal and external audits
  • Update job knowledge by participating in educational opportunities

Special Skills Required:

  • Extensive knowledge and training in Accounts Payable.
  • Need a good understanding and must keep current on accounting practices.
  • Strong customer service and communication skills.
  • Strong organizational skills, ability to manage multiple projects simultaneously with interruptions and without sacrificing accuracy and attention to detail.
  • Experience with computerized accounting systems and other programs, including word processing and spreadsheets, preferably Windows.
  • Understanding and respect for confidential information.
  • IFS ERP knowledge is an asset.

#IND1

WHAT MATTR OFFERS


  • At Mattr, safety comes first! We go the extra mile to ensure our employees are safe and healthy
  • We understand times have changed and so have we. Mattr offers flexible work arrangements (where possible) to suit your needs
  • Comprehensive total rewards package that includes competitive salaries, annual incentives, medical benefits, retirement savings plans, paid vacation days, education assistance programs, corporate discounts and more!
  • Participation in service milestone awards and recognition opportunities
  • Access to mental health support resources such as our Headversity mental health and wellness platform and free, confidential access to our Employee and Family Assistance Program (EFAP)
  • Rewarding growth opportunities (may include global career and travel opportunities) supported by personalized training, development and mentoring programs
  • Commitment to providing a diverse, inclusive and accessible workplace environment
  • We prioritize our Environment, Social and Governance (ESG) values and offer a paid Impact Day, allowing employees an opportunity to support charitable organizations in their communities
  • Company events, social gatherings and team building activities that promote fun!
  • We’re working to create a better world. Join us!

Mattr delivers advanced material technologies and complex manufacturing expertise through brands offering engineered products, technology and solutions to support infrastructure projects & markets world-wide. Mattr brands: Shawflex, DSG-Canusa, Flexpipe and Xerxes.


At Mattr, we have built a true team environment where all employees are empowered to contribute to the success of the company. We want you to join our team!
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