Company Description
Island Tractor & Supply is a full service agricultural, commercial, and light industrial equipment dealer authorized in the sales and service of over a dozen equipment manufacturers. The company represents Kubota exclusively throughout Vancouver Island and services its customers from two locations in Duncan and Courtenay.
Role Description
This is a full-time on-site role for an Accounts Payable Clerk located in Duncan, BC. Reporting to the Controller, the AP Clerk will be responsible for the accounts payable process for both locations and all vendors and managing the Co-op program. The role will evolve over time as the Finance team evolves to support a growing organization.
Basic computer skills are a must. The candidates will be required to pass a handwritten test administered on site during the interview process.
Responsibilities
Accounts Payable Process
- Receiving, processing, verifying, and reconciling a high volume of invoices.
- Matching receiving paperwork to invoices and purchase orders.
- Assemble and review invoices to be completed for payment.
- Participate in month end closing activities.
- Maintain current vendor records.
- Assist with audits as needed.
- Participate in physical inventory counts.
- Uphold company accounting policies and procedures.
- Provide clear, constructive feedback and training to staff where deviations are noted.
- Participate in department projects and initiatives.
- Maintain reporting spreadsheets.
Co-op Program
- Understand the terms of the Co-op program from Kubota and ensure all applicable expenses are claimed.
- Maintain knowledge of the program to ensure no changes are missed.
- Submit claims and address queries related to claims.
Other Responsibilities
- Cross-train with other members of the Finance Department and provide occasional back-up to team positions as needed.
- Other duties as assigned by the Controller.
Qualifications
- 2 years Accounts Payable experience required.
- Ability to manage journal entries and reconcile accounts.
- Good Excel skills (string manipulation using formulas, pivot tables, lookups, etc.)
- Knowledge of finance-related tasks such as accounts payable and accounts receivable.
- Ability to communicate in a calm and professional manner with vendors and internal team members.
- Attention to detail with strong analytical and organizational skills to manage multiple tasks efficiently
- Adaptable, flexible and willing to cross-train.
Job Types: Full-time, Permanent
Pay: $25.00-$28.00 per hour
Expected hours: 40 per week
Benefits:
- Dental care
- Extended health care
- Flexible schedule
- Paid time off
Flexible language requirement:
- French not required
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
Expected start date: 2025-08-25