How your time will be split:
Billing: 70% (Regular billings and eBillings)
Accounts Payable: 10% (Posting vendor invoices)
Credit Card Posting: 10% (Posting Court Fees such as MoF and MAG)
Other Administrative Accounting Duties: 10% (Filing, getting cheques signed, occasional bank errands)
Scope of Duties:
Here are some of the things that you would be tasked with:
- Submit all billing to Third Party or eBilling platforms (such Bottomline, Legal -X, Gemini, Serengeti and Tymetrix)
- Monitor and follow up on rejected bills. Process and follow up appeals when required. Monitoring new file openings for firm-wide clients and ensuring accurate set up for all matters across e-billing.
- Ensure compliance of billing timelines, frequencies and other billing requirements by clients.
- Preparation of pre-bills for lawyers for review. Review, process and send bills out to clients.
- Update billing rates, including setup and maintenance of rate charts.
- Contact clients via email and/or phone about outstanding invoices and accounts receivable, establishing a structured collection operation.
- Investigate various discrepancies, such as incorrect billing rates, double entries, required documentation and approvals.
- Answer various billing questions from lawyers and staff.
- Support the onboarding process for new staff related to billing processes.
- Maintaining accurate client and matter information in our billing systems.
- Administer new and existing e-billing implementations across all electronic billing platforms.
- Resolving issues related to billings such as partial payments, deductions and rejections. Developing efficient ways to improve overall billing structure, client quality and customer service.
- Enter vendor invoices (accounts payable) and credit card transactions.
- Other accounting duties such as back up to the accounting department when
- required, performing bank deposits, getting cheques signed.
Additional Requirements:
● A police check from your municipal police force is required following acceptance of the position.
What we offer:
● A hybrid workplace, staffed by smart, experienced and friendly lawyers and professionals who can deliver mentorship and support
● Health and dental care coverage from start date.
● Long-term disability insurance
● Life insurance
● Fun Environment: annual spring party, annual anniversary staff party and many other social events.
Other things to consider when applying
Diversity & Accessibility: We are committed to providing a work environment that is diverse, inclusive, and accessible to applicants, staff, clients and visitors with disabilities. If you require accommodation at any time during the recruitment process, please contact us.
Don't meet every single requirement? Studies have shown that women, Indigenous people and people of colour are less likely to apply to jobs unless they meet every single qualification in the job posting. We are committed to creating a diverse and inclusive environment so we strongly encourage you to apply even if you don't believe you meet every single qualification outlined but read this posting with excitement.
We thank all applicants for their interest, due to the volume of applications, only candidates selected for an interview will receive a response.
Job Type: Full-time
Pay: $55,000.00-$70,000.00 per year
Benefits:
- Company events
- Dental care
- Extended health care
Schedule:
- Monday to Friday
Experience:
- Legal Billing: 2 years (preferred)
Work Location: Hybrid remote in Toronto, ON M5H 3S5