Position Purpose and Summary
This position supports the operational needs and specific projects of the People & Culture (Human Resources) team. This position may also take on specific projects as needs arise.
Key Areas of Accountability
Administrative Service and Support
- Provide friendly, efficient and confidential administrative service for the P&C Team, providing daily reception services by greeting walk-in guests and managing general phone line(s) and email account(s).
- Respond to, or redirect, general inquiries received by all channels of communication (i.e.) phone, email, fax, mail, walk-in, ‘chat’ etc.
- Coordinate events, meetings, interviews and supporting activities/materials as required.
- Coordinate and perform office administration activities including, but not limited to, collecting various correspondence from/for clients and/or P&C team members, ordering office supplies, processing invoices, assisting with contract coordination, and maintaining the general office spaces, printers, etc.
- Updating or creating resource materials, such as policies and procedures, including web-based references.
- Assist in the accurate and timely creation of employment verification letters.
- Assist in conducting regular audits and reports (monthly, quarterly, semi-annually)
- Provide administrative support in enhancing the People & Culture (HR) SharePoint website to provide easier access to resources and policies.
Onboarding and Orientation
- Prepare presentations and other documentation to support the onboarding and orientation of new employees to TWU.
- Provide administrative support for in-person orientations.
- Assist in onboarding new hires into ADP.
Specific Projects & General Team Operations
- Support with any special events People & Culture are responsible for.
- Provide administrative support to the P&C Leadership Team as requested.
Recruitment
- Assist in posting job openings on internal and external job boards, university websites, and various other recruitment channels.
- Review and screen candidate resumes and applications to identify qualified candidates.
- Conduct phone screens and provide detailed screening summaries to P&C Advisor and Hiring Manager.
- Schedule and coordinate interviews between candidates, hiring managers and P&C.
- Communicate with candidates to provide information about the recruitment process, interview status, and other inquiries.
- Help maintain candidate databases, ensuring that records are accurate and up to date.
- Provide support on various HR and recruitment projects as needed.
- Other duties may be assigned as needed.
The Person
Skills and Abilities
- Organized and detail oriented
- Comfortable using Microsoft Office products
- Quick to learn systems and processes
- Ability to handle confidential information
Personal
Driven and inspired by the idea of positively impacting the various marketplaces of life through the development of godly Christian leaders by serving the Trinity Western University community.
A dedicated and mature evangelical Christian with an earnest desire to serve in family, church, work, and community. Affirm and support TWU’s mission, values, Statement of Faith, and Community Covenant. Strength of character and reputation, integrity, focused. A winsome personality with a positive and friendly attitude.
Servant-Leader Way of Life: Act in a manner that exemplifies Jesus Christ in all on and off-campus contacts thereby living out the servant leadership mission of the university and contributing effectively towards achieving the institutional and Kingdom goals of the organization.
Standards & Requirements
Education: University degree, in process, 3rd year or higher in a HR or Business Administration related discipline
Experience: Prior experience working in an office environment, preferred.
Duties and responsibilities that do not constitute a major change may be added, deleted or changed at any time at the discretion of the supervisor either orally or in writing
Trinity Western University encourages applications from all eligible candidates who are able to commit to the University’s mission, values, and Christian identity as articulated in its Statement of Faith and Community Covenant. We are committed to an ethic of inclusion and to the equal treatment of all persons without discrimination in accordance with human rights law.
We particularly invite applications from indigenous people, women, persons with disabilities, and visible minorities. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Persons with disabilities who anticipate needing accommodations during the application process should contact Human Resources.
Trinity Western University is located on the traditional ancestral territory of the Sto:lo people.
