Signature Events Coordinator

The Signature Events Department of Saskatoon Prairieland Park Corporation currently requires a Signature Event Coordinator to join our team.

Reporting to the Manger of Signature Events, the purpose of the Signature Events Coordinator is to assist the Manager in the development, organization, and delivery of events that are produced in-house by Prairieland.

To be successful in this role, effective communication and providing exceptional customer service are critical. The selected candidate will also bring a positive approach and heightened attention to detail with the ability to multitask and manage multiple priorities.

The role is 35 hours per week with regular work hours between 8:30 am. to 4:30 p.m. from Monday to Friday. At times there will be a need to work varied hours, including some evenings and weekends, depending on the events taking place at Prairieland.

KEY RESPONSIBILITIES:

• Develop, review, implement, coordinate, and communicate Signature Events programs.
• Initiate and/or participate in meetings with clients, committees, and internal departments to complete and distribute event Detail Sheets and deliver program excellence.
• Order required equipment, contracted services, and supplies for events.
• Provide timely and frequent updates and progress reports to Signature Events Manager and other internal departments as needed.
• Attending event production meetings according to the signature events schedule.
• Assist in scheduling casual staff for other Prairieland departments and contractees including staff schedules, reminders and timesheets for these events.
• Monitor event set-up to ensure safety regulations, event schedules and client requirements are met.
• Provide training (where necessary), briefing and scheduling for volunteers, security team and event staff.
• Liaise with event subcontractors and clients to resolve concerns quickly and effectively.
• Work the show alongside other team members to provide on-site information to patrons, exhibitors, admission staff and support ticketing at the event.
• Maintain an ongoing presence on the event floor during setup and event days to monitor overall presentation, temperature, lighting, safety concerns, audio visual and access and communicate with required service departments to resolve concerns.
• Provide detailed event reports and collation of key event data.
• Assist in processing event staff payroll as needed.
• Online ticking system – Work with clients to provide quotes, setup, settlement, and invoicing.

SKILLS, KNOWLEDGE, ABILITIES:

• Postsecondary education in Events Management or similar is an asset. A combination of education and experience will be considered.
• 3-5 years’ experience in event management/planning
• SIRS & Service Best training considered an asset.
• Strong commitment to exceptional customer service.
• Strong interpersonal skills – positive attitude; personable; energetic; fun-loving; tactful; professional demeanor.
• Exceptional organizational, administrative and time management skills: ability to multitask, pay attention to detail, self-motivate, manage, and identify multiple priorities in a fast-paced environment.
• Effective communication skills – easily communicates with all people; effective listener; ability to identify and understand guests’ needs; ability to convey verbally and in writing instructions, directions, floor plans and other written materials).
• Ability to work independently or as a member of a multi-dimensional team.
• Knowledge of convention, hospitality, and entertainment events.
• Experience organizing a variety of events including trade shows, live stage, and signature events.
• Ability to make sound decisions and exercise good judgment in the best interests of the event/organization.
• Conflict resolution skills.
• Knowledge of Microsoft Office and event management tools.
• Knowledge of standard safety regulations including Occupational Health & Safety, fire, SLGA, labor standards and emergency procedure.
• Valid driver’s license required.

Wage is commensurate with qualifications and experience. Prairieland offers a competitive wage and benefits packages.

Prairieland is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion.

Job Types: Full-time, Permanent

Benefits:

• Casual dress
• Dental care
• Disability insurance
• Discounted or free food
• Employee assistance program
• Extended health care
• Life insurance
• On-site gym
• On-site parking
• Paid time off
• RRSP match
• Vision care

Flexible language requirement:

• French not required

Schedule:

• Evening shift
• Monday to Friday
• Weekends as needed

Work Location: In person

Application deadline: 2025-07-02