As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the Ottawa Dental Society office. You will assist colleagues and executives by supporting them with planning and distributing information. You will be the point of reference for all queries (phone and email).
Responsibilities
- Answer phone calls and redirect them when necessary
- Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
- Prepare and disseminate correspondence, memos and forms
- File and update contact information of dental clients, dentists and other professionals, suppliers and external partners (Ontario Dental Association).
- Support and facilitate the completion of regular reports
- Develop and maintain a filing system
- Check frequently the levels of office supplies and place appropriate orders
- Make travel arrangements
- Document expenses and hand in reports
- Undertake occasional receptionist duties
Requirements and skills
- Proven work experience as a Secretary or Administrative Assistant
- Familiarity with office organization and optimization techniques
- High degree of multi-tasking and time management capability
- Excellent written and verbal communication skills
- Integrity and professionalism
- Proficiency in computers
- High school diploma
Funds in lieu of benefits
Job Type: Full-time
Pay: $20.00-$25.00 per hour
Benefits:
- Paid time off
Education:
- Secondary School (preferred)
Experience:
- Front desk: 1 year (preferred)
- Administrative: 1 year (preferred)
Work Location: In person
Expected start date: 2025-08-15
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