What You’ll Be Doing:
- This is a full time in-office role based out of our Head Office in Burlington
- Manage the full processing lifecycle of Agreements of Purchase and Sale (APS), amendments, and related legal documentation with precision and urgency.
- Oversee the sales commissions process including commission payments, invoicing and collection while adhering to Finance processes and project schedules.
- Collaborate with sales teams to audit and follow up on deal files, resolving missing or incorrect documents prior to legal handoff
- Maintain, update and distribute internal sales material including price lists, premium sheets, and promotional packages ensuring accuracy across all channels.
- Maintain accurate and up-to-date CRM Records, ensuring data integrity while adhering to internal standards. Platforms include Hubspot, Excel, Sharepoint, etc.
- Track and report on project availability, status and deal flow to contribute to real-time updates and daily dashboards
- Assist in project launch preparation including CRM setup, pricing uploads, and broker communication
- Provide day-to day support to the sales teams, legal counsel, and external partners by providing knowledgeable and timelyassistanceof all administrative tasks
- Partner with Sales & Marketing manager to gather feedback and streamline sales processes supporting the continuous improvement across the department
What You Bring:
- 2+ years of experience working in a customer facing & administrative role (experience working for a builder/developer is preferred) Contracts
- Understanding of sales agreements, amendments, cheques etc.
- Ability to spot errors, missing data, and compliance gaps. System Proficiency
- Proficient in CRM platforms, Microsoft Suite, agreement-based platforms
- An understanding that system inputs drive outputs and reporting Compliance
- Knows how to manage private purchaser information securely.
- Understands legal and regulatory standards in real estate admin processes. Communication (Written & Verbal)
- Communicates clearly and professionally with brokers, purchasers, and internal teams.
- Uses proper tone, grammar, and formatting in writing.
- Asks clarifying questions to avoid miscommunication.
- Utilizes interpersonal skills to build and maintain relationships with clients, real estate agents, and industry professionals, fostering positive and productive partnerships. Problem Solving
- Identifies issues early and uses sound judgment to resolve them independently when appropriate.
- Escalates with proper context when needed. Time Management
- Able to manage a high volume of tasks without missing deadlines.
- Prioritizes based on urgency and importance. Information Retention
- Retains and applies instructions with minimal repetition.
- Keeps track of project and purchaser details across multiple projects and systems. Execution
- Closes the loop on administrative tasks thoroughly and on time.
- Delivers speedy knowledge and on time customer service at every touch point. Organization
- Keeps files and systems orderly, accurate, and audit-ready.
- Adheres to naming conventions and workflow standards.
- Manages multiple projects without losing track of key dates or deliverables.
Why You’ll Love Working Here:
- Learning & Development Reimbursement: Adi encourages team members to never stop learning and continuously improve. We provide Adians with tuition and education reimbursements to support team members in their development.
- Competitive Paid Time Off: Team members are provided with 15 days of Vacation, 5 paid Wellness Days and 3 paid Sick Days annually.
- Competitive Salaries: Adi regularly conducts compensation market reviews to ensure our total compensation package remains competitive.
- Employee Home Ownership Program: Adians have the opportunity to live in the beautiful communities we create through our Employee Home Ownership Program. Eligible team members will receive a % discount off the total purchase price.
- Comprehensive Benefits Plan: Adi provides all full-time team members and dependents with coverage for dental, prescriptions, vision care, paramedical practitioners, life insurance and more.
- Flexible Health, Lifestyle & Wellness Personal Spending Account: Annual health, lifestyle & wellness spending accounts that can be used for fitness classes, gym memberships, family & pet needs, additional health benefits and more!
- Dedicated Online Mental Health Partner: We understand how important mental wellbeing is for our employees, which is why we have partnered with an online therapy provider that employees can access 24/7.
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