POSITION TYPE: Full-time, 75 hours / pay period, 1.0 FTE
SALARY SCALE: $35.23 to $40.17 per hour
CLOSING DATE: 2025/06/27 *
Why should you join Bruyère Health RI?
The Bruyère Health Research Institute supports investigators who contribute to a better, more responsive health care system that delivers the best care to patients, residents, and families. We focus on finding the future of care for aging Canadians and vulnerable populations.
What we offer?
- Competitive health and dental benefits program
- 3 weeks' vacation, 10 sick days, 2 float days
- Matching RRSP Program
- Wellness program and on-site gyms
- Employee perks program
- Employee and Family Assistance Program including Mental health support
- Professional development and learning opportunities
- Flexible work environment
Summary of the role
We are looking for a highly motivated Research Coordinator II (RC) to assist Dr. Alison Krentel (The Threads Lab, https://www.thethreadslab.org/) at the Bruyère Health Research Institute. Our research team is dedicated to programs aimed at controlling or eliminating neglected tropical diseases (NTDs) in Asia, Africa, and the Americas.
The Research Coordinator II will manage the operational and administrative aspects of the Threads Lab at the Bruyère Health Research Institute. This role is ideally suited for someone with strong project management, financial oversight, and lab administration and coordination skills. The RC-II will be responsible for the oversite of day-to-day project/program operations and development of research projects/programs in collaboration with the researcher. The RC-II has limited delegated financial signing authority for projects they oversee. They provide functional oversight of other staff but are not responsible for their performance. The Research Coordinator II must exercise judgment based upon thorough knowledge of procedures, guidelines and regulations.
Main duties and responsibilities
Financial Management:
- Perform monthly account reconciliation for all project cost centres in the lab
- Prepare quarterly and annual financial reports for submission to funders
- Forecast personnel costs and track expenditures against budgeted employment allocations for all staff
- Prepare reimbursement documentation for lab team members
- Process various lab payments and liaise with Bruyère’s finance team
Contracting and Compliance:
- Draft and manage contracts for partner institutions, consultants, and interns, including amendments and no-cost extensions
- Monitor contract deliverables and reporting timelines, and notify team members of upcoming reporting requirements
Ethics Board Submissions:
- Track ethics renewal timelines for all projects within the lab
- Prepare and submit documentation for research ethics board renewals, amendments, and other study-related updates
Grant Coordination:
- Manage the overall grant submission process, liaising with domestic and international collaborators
- Coordinate and compile required documentation for grants including CVs and supporting materials
- Prepare grant budgets and submit applications through portals such as ResearchNet, etc.
- Coordinate logistics for research projects, including plans for data collection and analysis, facilitate meetings, establish project schedules, timelines, and resources
Communications and Web Management:
- Manage domain registration, hosting, maintenance, and security for multiple lab websites
- Draft and publish website content and updates, coordinating with team members as needed
- Work with investigator and team to ensure a timely drafting and submission of publications, presentations and grants
- Provide support on the development and implementation of knowledge transfer
- Liaise with Bruyère’s printing department to produce promotional and study-related materials
Hiring and Recruitment:
- Coordinate the hiring process for new lab members, including preparing job postings, liaising with HR and research services, and posting roles internally and externally
- Screen applications, conduct interviews, and perform reference checks
- Liaise with BHRI administrative teams for onboarding
Project and Lab Management:
- Oversee the daily administrative operations of the lab, ensuring smooth coordination across multiple projects and stakeholders (both internal and external)
- Maintain and update a lab-wide calendar to track tasks, meetings, events, and deadlines
- Organize internal events including team meetings, lunch and learns, and lab social events, including planning, invitations, logistics, and catering
Additional duties may be added as per the lab’s evolving needs
Qualifications
- Graduate degree in health sciences or a related field is preferred
- Minimum 3 years of relevant project or lab coordination experience, including areas such as budget development and knowledge of granting agency requirements
- Strong background in financial tracking, budgeting, and reporting
- Experience with grant coordination and submissions
- Sound knowledge of research principles
- Fluent in French and English, an asset
Key Competencies
- Strong attention to detail
- Exceptional communication skills, including written and verbal
- Strong interpersonal skills and ability to work independently and in a team environment
- Ability to prioritize multiple tasks, manage overlapping project phases and meet deadlines
- Excellent analytical and organizational skills, including the ability to adapt to a dynamic project environment
- Ability to work in a multi-cultural environment
About Bruyère Health RI
Bruyère and its Research Institute are fully affiliated with the University of Ottawa, and have other regional academic, government, NGO, and industry partners engaged in collaborative research and innovation initiatives. Our research priorities include Aging and Long-Term Care, Palliative Care, Rehabilitation and Recovery, and Social Accountability (encompassing Primary Care and Health Equity).
Additional Information
- Please note that applications received after the closing date will not be considered.
All applicants must provide a recent CV, and a cover letter that clearly indicates that they meet the required qualifications. Copies of your degrees and certifications, if applicable, in one of Canada’s official languages must also be included. Please note that any inaccuracies in the information provided may result in your application being rejected.
Please note that the pre-screening questions must be submitted by all applicants as part of the application process and that answers are for information purposes only and will not disqualify internal candidates from competitions provided that the candidate meets the required qualifications of the position as per the posting.
Bruyère promotes the principles of diversity and inclusion and adheres to the Employment Equity Act and Accessibility for Ontarians with Disabilities Act. Bruyère is committed to developing inclusive, barrier-free selection processes and work environments. If contacted regarding this competition, please advise the departmental official of the accommodation measures which may be required to enable you to be assessed in a fair and equitable manner.
All Bruyère employees are required to provide proof of full vaccination as per our Enhanced COVID-19 Immunization policy.
An acknowledgement of receipt will be sent following the submission of your application. We thank all applicants for their interest, however, only those selected for further consideration will be contacted.
