Are you a detail-oriented multitasker with a warm and friendly demeanor? Do you thrive in a fast-paced environment where no two days are the same? If so, we want to hear from you! We are seeking a great team member for a 10-month position.
Main Duties
Reception:
- Answer and direct phone calls following standard operating procedures (S.O.P.).
- Provide general support to visitors with a welcoming attitude.
- Manage our phone system (Telus Business Connect) efficiently.
- Keep employee phone lists updated and distributed as needed.
- Sort and distribute incoming mail promptly.
- Arrange travel and hotel accommodations for staff members.
- Schedule regular maintenance for office equipment and maintain records.
- Monitor and request funds for postage meter usage.
- Place weekly orders for office supplies according to S.O.P.
- Manage Edmonton employees coveralls efficiently.
- Scan and save documents on the server for easy access.
- Maintain the "Employee time off" calendar accurately.
- Undertake any other duties assigned from time to time.
Time Entry:
- Enter and verify time sheet information daily following S.O.P.
- Ensure accuracy of all entries at the end of each pay period.
- File daily time sheets promptly and organize them into employee folders post-biweekly payroll processing.
-Keep track of employees' sick days as per company policy.
Accounting:
- Reconcile hotel bills and enter invoices into the system following S.O.P.
- Assist customers with credit card payments when necessary.
- Support fixed assets management, including registration renewals.
- Provide assistance in various operational areas as requested by the controller.
Skills Required:
- Warm and friendly personality, capable of adapting to different personality styles.
- Ability to thrive in a fast-paced, multitasking environment.
- Detail-oriented with a quick learning curve.
- Strong organizational skills with the ability to self-manage responsibilities.
- Excellent follow-up and tracking capabilities.
- Absolute commitment to confidentiality.
- Professional presentation in both appearance and conduct.
- Team player with a knack for offering innovative solutions.
- Proficient in processing transactions daily, ensuring accuracy and compliance with company policies and procedures.
- Willingness to take on additional duties or projects assigned by management.
If you're ready to embark on an exciting administrative journey with a dynamic team, please submit your resume and cover letter today!
Please note, applications without a cover letter will not be considered.
Job Types: Full-time, Permanent
Pay: $23.00-$25.00 per hour
Benefits:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Schedule:
- Monday to Friday
Education:
- Secondary School (required)
Experience:
- Administrative: 2 years (preferred)
Work Location: In person
