Purchasing Representative

Company Bio

At Quinte Health, our four hospitals unite under the core values of Imagine It’s You, Value Everyone, We All Make a Difference, and Stronger Together. We work as one team to enhance lives, improve access to high-quality care, and build healthier communities—right where people need it most.

Located on the stunning Bay of Quinte, Belleville blends small-town charm with big-city perks—vibrant dining, festivals, waterfront adventures, scenic trails, and great shopping.

As the largest Quinte Health hospital, Belleville General Hospital (BGH) offers diverse opportunities across medicine, critical care, emergency, surgery, maternal-child care, mental health, rehab, and oncology. We collaborate regionally to provide top-tier care.

At BGH, you’ll thrive in a dynamic, supportive, and team-driven environment. Newcomers learn from experienced professionals, fostering growth and a shared passion for making a real impact. Come be part of something amazing!

Required

• Completed Post-secondary education in a business field, Business Administration, Finance, Supply Chain or General Accounting.
• Working knowledge of Materials Management Functions (i.e. Principles of Buying and Inventory Control).
• Demonstrated knowledge of computer software/hardware Ex – Microsoft Office.
• For internal candidates, disciplinary and attendance records will be considered.

Duties

• Provides procurement assistance to hospital users of inventory and/or non-stock items and services.
• Assists the Procurement Specialist in sourcing / researching supplies and suppliers as required for leveraging the best product and price for 3SO and its equity member hospitals.
• Prepares requests for quotes / information and their subsequent bid comparison, vendor recommendation, financial analysis and impact and review with user departments for acceptance according to established time frames and guidelines.
• Ensures timely handling of received purchase requisitions as per established policies and procedures ensuring appropriate completeness of documentation and specifications before proceeding with purchasing process.
• Purchases goods, services and equipment in accordance with 3SO policies and approved purchasing practices and vendors.
• In collaboration with the 3SO Strategic Sourcing Team, makes the necessary arrangements and ensures coordination of the product and equipment trial and evaluation process on behalf of 3SO and its equity member hospitals.
• Research product needs of client departments by gathering usage estimates, costing and other utilization data.
• Maintain positive vendor relationships at the highest ethical standards, through fair and equitable treatment, and foster an environment of vendor participation in achieving best total cost solutions.
• Manages the day-to-day routine vendor relations with respect to discuss / investigate new routine business opportunities as well as resolve any operational vendor performance issues.
• Maintains departmental on-line reference / preference requisitions library including product and vendor reference files.
• Monitors product complaints, failures, alerts and initiates corrective action and communication as required.
• Performs any month-end procedures.
• Takes the necessary corrective action towards the resolution of any discrepancies related to the accounts payables function. Resolve disputes with vendors pertaining to price discrepancies, product quality issues, delivery problems, and any other issues that may disrupt the procure –to – pay process.
• Resolves pricing discrepancies between Purchase Order/contract and invoice price in collaboration with Accounts Payable.
• Manages the process for all product and equipment, returns, recalls and alerts for a site(s) as issued through Health Canada, ECRI, and directly from the vendor working in collaboration with the 3SO Strategic Sourcing Team, the 3SO Operations team, & the Third Party Logistics provider.
• Attend meetings and participate on Committees as required, ie Department, MM-A/P, Product Standardization Value Analysis Committee (PSVAC), other 3SO Committees as needed.
• Other duties as assigned.

Equal Opportunity

We thank all interested candidates for their response, however, only those chosen for an interview will be contacted. Quinte Health is an equal opportunity employer committed to meeting needs under the Canadian Charter of Rights and Freedom and the Ontario Human Rights Code. Our Recruitment process follows the Accessibility for Ontarians with Disabilities Act in order to provide a fair and equitable process for all candidates. Applicants requiring accommodation through the recruitment/interview process are encouraged to contact the Human Resources Department at 613-969-7400 x2577 or [email protected] for assistance.

Physical Demands Analysis